Donna ISD Preventative Maintenance, Repairs and Emergency Services for Chillers and Boilers RFP 072726-904
Donna Independent School DistrictSchool · Donna, TX- Due
- Aug 17, 2026
- Deadline passed
- Posted
- Aug 1, 2025
- Contract term
- 1 year
- Primary contact
- Xavier Garza
- (956) 464-1600
The 30-second brief
Donna Independent School District is soliciting proposals for preventative maintenance, repairs, and emergency services for HVAC systems, including chillers and boilers, across multiple campuses. Proposals are due August 17, 2026.
One original proposal, Two copies, One electronic copy, Service reports, Log data checklists
Purchase Price (35), Long Term Cost (20), Quality of Goods/Services (10), Extent to which needs are met (10), Past relationship (15), Delivery Time Frame (10)
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Summary
Donna Independent School District is soliciting proposals for preventative maintenance, repairs, and emergency services for HVAC systems, including chillers and boilers, across multiple campuses. Proposals are due August 17, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- One original proposal
- Two copies
- One electronic copy
- Service reports
- Log data checklists
REQUIRED ATTACHMENTS
8- RFP Response Form
- Deviations Form
- Felony Conviction Notice Form
- References
- Debarment or Suspension Certification Form
- Form W-9
- Conflict of Interest Questionnaire (CIQ)
- Form 1295
REQUIRED STAFFING
qualified service technician, qualified service technician helper
- Submit to
- Alfonso Perez, CFO, Purchasing Department, 116 N. 10th Street, Donna, TX 78537
- Scope location
- Donna, TX
Questions about this RFP
How do I respond to this RFP from Donna Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Alfonso Perez, CFO, Purchasing Department, 116 N. 10th Street, Donna, TX 78537. For questions, contact Xavier Garza.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Donna Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Xavier Garza at (956) 464-1600. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: qualified service technician, qualified service technician helper. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: One original proposal, Two copies, One electronic copy, Service reports, Log data checklists. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Purchase Price (35), Long Term Cost (20), Quality of Goods/Services (10), Extent to which needs are met (10), Past relationship (15), Delivery Time Frame (10)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Donna Independent School District?
All active and historical solicitations from Donna Independent School District are tracked and searchable. As a school agency, Donna Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: RFP Response Form, Deviations Form, Felony Conviction Notice Form, References, Debarment or Suspension Certification Form, Form W-9, Conflict of Interest Questionnaire (CIQ), Form 1295. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Donna Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Donna, TX. Review the full solicitation for detailed scope requirements.