Department of Environment and Conservation - Golf Point of Sale and Tee Sheet Software Platform - RFP # 32701-26-360 (2026)
Tennessee Department of General Services | State of TennesseeState · Nashville, TN- Due
- Dec 8, 2026
- 35 days left
- Posted
- Oct 6, 2026
- Contract term
- 5 years
- Primary contact
- Sydney Loomans
- (615) 253-7266
The 30-second brief
The Tennessee Department of Environment and Conservation is soliciting proposals for a comprehensive golf course management software system, including online tee time scheduling, retail point of sale (POS), merchandise inventory, food and beverage sales, and tee sheet revenue management. The system will service nine Tennessee State Parks golf courses, encompassing both Bear Trace and traditional courses, requiring commercial-grade POS hardware, EMV payment processing, API integration with Maestro Hospitality Systems, Noteefy, and Yellow Dog Inventory, as well as robust reporting and analytics. The estimated maximum liability for the 60-month contract is $450,000. Proposals are due by December 8, 2026, at 2:00 p.m. Central Time, with a pre-response conference scheduled for October 12, 2026, and written questions due by October 15, 2026.
Golf course management software system, Commercial-grade POS hardware including terminals, Thermal receipt printers, Snack bar printers, Cash drawers, Barcode scanners, And EMV-certified payment terminals
General Qualifications & Experience (20), Technical Qualifications, Experience & Approach (40), Oral Presentation (10), Cost Proposal (30)
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Summary
The Tennessee Department of Environment and Conservation is soliciting proposals for a comprehensive golf course management software system, including online tee time scheduling, retail point of sale (POS), merchandise inventory, food and beverage sales, and tee sheet revenue management.
The system will service nine Tennessee State Parks golf courses, encompassing both Bear Trace and traditional courses, requiring commercial-grade POS hardware, EMV payment processing, API integration with Maestro Hospitality Systems, Noteefy, and Yellow Dog Inventory, as well as robust reporting and analytics. The estimated maximum liability for the 60-month contract is $450,000. Proposals are due by December 8, 2026, at 2:00 p.m. Central Time, with a pre-response conference scheduled for October 12, 2026, and written questions due by October 15, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- Golf course management software system
- Commercial-grade POS hardware including terminals
- Thermal receipt printers
- Snack bar printers
- Cash drawers
- Barcode scanners
- EMV-certified payment terminals
REQUIRED ATTACHMENTS
6- Response Statement of Certifications & Assurances
- Technical Response & Evaluation Guide
- Cost Proposal & Scoring Guide
- Reference Questionnaire
- Score Summary Matrix
- Pro Forma Contract
REQUIRED STAFFING
Change Order Work
- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Nashville, TN
- Reported agency
- State of Tennessee
Questions about this RFP
How do I respond to this RFP from Tennessee Department of General Services | State of Tennessee?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 8, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Sydney Loomans.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Tennessee Department of General Services | State of Tennessee in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sydney Loomans at (615) 253-7266. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Change Order Work. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Golf course management software system, Commercial-grade POS hardware including terminals, Thermal receipt printers, Snack bar printers, Cash drawers, Barcode scanners, And EMV-certified payment terminals. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "General Qualifications & Experience (20), Technical Qualifications, Experience & Approach (40), Oral Presentation (10), Cost Proposal (30)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Tennessee Department of General Services | State of Tennessee?
All active and historical solicitations from Tennessee Department of General Services | State of Tennessee are tracked and searchable. As a state agency, Tennessee Department of General Services | State of Tennessee regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 8, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Response Statement of Certifications & Assurances, Technical Response & Evaluation Guide, Cost Proposal & Scoring Guide, Reference Questionnaire, Score Summary Matrix, Pro Forma Contract. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Tennessee Department of General Services | State of Tennessee for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Nashville, TN. Review the full solicitation for detailed scope requirements.