Deerfield Township Multi-Use Mountain Bike Trail Renovation at Carter Park Design-Build RFP 2026
Town of DeerfieldCity · Mason, OH- Due
- Mar 3, 2026
- Deadline passed
- Posted
- Oct 13, 2025
- Duration
- 21 months
- Primary contact
- Joel Smiddy
The 30-second brief
Deerfield Township Board of Trustees is requesting Statements of Qualifications (SOQ) and Technical/Pricing Proposals for design-build services to renovate and enhance the multi-use natural surface trail system at Carter Park. The project involves renovating the existing three-mile trail network, providing mountain bike-optimized and specific directional trails, decommissioning old trails, enhancing wayfinding, and creating a destination for beginner and intermediate mountain bikers. The total estimated project budget is $217,000, funded by the State of Ohio. The project delivery model is design-build per Ohio Revised Code sections 153.65 to 153.70. Submissions are due March 3, 2026, via email to [email protected]. A pre-proposal meeting may be requested by short-listed firms. Prevailing wage requirements apply.
Statement of Qualifications, Technical Proposal, Pricing Proposal, Schedule, Project Approach, Design Ideas, Pre-Construction Scope of Services
Weighted combined score of Technical and Pricing Proposals
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Summary
Deerfield Township Board of Trustees is requesting Statements of Qualifications (SOQ) and Technical/Pricing Proposals for design-build services to renovate and enhance the multi-use natural surface trail system at Carter Park.
The project involves renovating the existing three-mile trail network, providing mountain bike-optimized and specific directional trails, decommissioning old trails, enhancing wayfinding, and creating a destination for beginner and intermediate mountain bikers. The total estimated project budget is $217,000, funded by the State of Ohio. The project delivery model is design-build per Ohio Revised Code sections 153.65 to 153.70. Submissions are due March 3, 2026, via email to [email protected]. A pre-proposal meeting may be requested by short-listed firms. Prevailing wage requirements apply.
EVALUATION CRITERIA
Weighted combined score of Technical and Pricing Proposals
REQUIRED DELIVERABLES
7- Statement of Qualifications
- Technical Proposal
- Pricing Proposal
- Schedule
- Project Approach
- Design Ideas
- Pre-Construction Scope of Services
REQUIRED ATTACHMENTS
6- Design-Build Proposal Form
- Performance Bond
- Payment Bond
- Certificate of Insurance
- OBWC Certificate
- Drug-Free Safety Program evidence
- Submit to
- [email protected]
- Scope location
- Kings Mills, OH
- Reported agency
- Deerfield Township Board of Trustees
Questions about this RFP
How do I respond to this RFP from Town of Deerfield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Joel Smiddy.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Deerfield in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Joel Smiddy. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Statement of Qualifications, Technical Proposal, Pricing Proposal, Schedule, Project Approach, Design Ideas, Pre-Construction Scope of Services. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Weighted combined score of Technical and Pricing Proposals" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Deerfield?
All active and historical solicitations from Town of Deerfield are tracked and searchable. As a city agency, Town of Deerfield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 21 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Design-Build Proposal Form, Performance Bond, Payment Bond, Certificate of Insurance, OBWC Certificate, Drug-Free Safety Program evidence. Review the full document from Town of Deerfield for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Kings Mills, OH. Review the full solicitation for detailed scope requirements.