Dane County - Consolidated Food Service Exhaust Fan Replacements - Request for Bids No. 326018 (2026)
Dane CountyCounty · Madison, WI- Due
- Dec 9, 2026
- 32 days left
- Posted
- Nov 4, 2026
- Primary contact
- Daniel Martinez
- (608) 225-5719
The 30-second brief
Dane County seeks bids for the Consolidated Food Service Exhaust Fan Replacements project located at 1000 E Verona Ave, Verona, WI 53593. The work involves replacing six existing roof-mounted exhaust fans serving an active food service facility, delivered under a lump sum contract. Key scopes include commercial HVAC, exhaust systems, rooftop equipment replacement, electrical VFD installations, duct cleaning alternate, and work within occupied facilities. Bids are due by December 9, 2026, at 2:00 pm. A non-mandatory pre-bid meeting is scheduled for November 17, 2026, at 10:00 am. Questions are due by November 24, 2026. Requirements include Best Value Contractor (BVC) pre-qualification, a 5% bid bond or certified check, W-9, subcontractor listing, emerging small business participation goals, and prevailing wage compliance.
Lowest dollar amount submitted by responsible bidder on Base Bid combined with accepted additive alternates
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Summary
Dane County seeks bids for the Consolidated Food Service Exhaust Fan Replacements project located at 1000 E Verona Ave, Verona, WI 53593.
The work involves replacing six existing roof-mounted exhaust fans serving an active food service facility, delivered under a lump sum contract. Key scopes include commercial HVAC, exhaust systems, rooftop equipment replacement, electrical VFD installations, duct cleaning alternate, and work within occupied facilities. Bids are due by December 9, 2026, at 2:00 pm. A non-mandatory pre-bid meeting is scheduled for November 17, 2026, at 10:00 am. Questions are due by November 24, 2026. Requirements include Best Value Contractor (BVC) pre-qualification, a 5% bid bond or certified check, W-9, subcontractor listing, emerging small business participation goals, and prevailing wage compliance.
EVALUATION CRITERIA
Lowest dollar amount submitted by responsible bidder on Base Bid combined with accepted additive alternates
REQUIRED ATTACHMENTS
7- Bid Guarantee
- Proposed Subcontractor List
- W-9
- Emerging Small Business Report
- Acknowledgment of Start & Completion Dates
- BVC Certification
- Fair Labor Practice Certification
- Submit to
- https://procurement.opengov.com/portal/countyofdane
- Scope location
- Verona, WI
- Reported agency
- County of Dane
Questions about this IFB
How do I respond to this IFB from Dane County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 9, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/countyofdane. For questions, contact Daniel Martinez.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Dane County in WI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Daniel Martinez at (608) 225-5719. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest dollar amount submitted by responsible bidder on Base Bid combined with accepted additive alternates" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Dane County?
All active and historical solicitations from Dane County are tracked and searchable. As a county agency, Dane County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of December 9, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Guarantee, Proposed Subcontractor List, W-9, Emerging Small Business Report, Acknowledgment of Start & Completion Dates, BVC Certification, Fair Labor Practice Certification. Review the full document from Dane County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Verona, WI. Review the full solicitation for detailed scope requirements.