County Water District of Billings Heights - Water Meter Replacement and AMI System Implementation - RFP CWDBH 27-001 (2026)
Billings Heights County Water DistrictUtility District · Billings, MT- Due
- Nov 30, 2026
- 16 days left
- Posted
- Oct 23, 2026
- Contract term
- 4 years
- Primary contact
- Blaine Oborn
- (406) 252-0539 ext 103
The 30-second brief
The County Water District of Billings Heights seeks proposals for the Water Meter Replacement and AMI System Implementation Project, RFP CWDBH 27-001, in Billings, Montana. The project involves the supply, delivery, installation, and testing of ultrasonic measuring technology water meters ranging from 3/4" to 8", along with a full Automatic Metering Infrastructure (AMI) system including data collectors, endpoints, antennas, network hardware, and software integration with Black Mountain Software billing/CRM. Key requirements feature acoustic leak detection (ALD), two-way RF communication with drive-by backup, 20-year battery life, AES-256 data encryption, 20-year full maintenance and support agreement, and multi-year phased implementation from one to four years. Proposals are due by November 30, 2026, at 3:00 p.m. MST, with written questions due by November 20, 2026. Evaluation criteria emphasize experience, technical superiority of AMI/ALD technology, project plan, warranty and support, and compliance with specifications.
Ultrasonic water meters (3/4" to 8"), AMI system hardware, Data collectors, Endpoints, Antennas, Network hardware, Software integration interface, 20-year maintenance and support agreement
Demonstrated experience with AMI/water meter replacements (15%), Quality and technical superiority of proposed ALD/AMI technology (15%), Proposed project plan, schedule, and cost-effectiveness (15%), Warranty, support, and training (15%), Compliance with specifications and local preferences (40%)
Bids like this start as pre-RFPs. Get the next ones early.
Get matched pre-RFPs freeFree account · 30-second setup · No credit card
Summary
The County Water District of Billings Heights seeks proposals for the Water Meter Replacement and AMI System Implementation Project, RFP CWDBH 27-001, in Billings, Montana.
The project involves the supply, delivery, installation, and testing of ultrasonic measuring technology water meters ranging from 3/4" to 8", along with a full Automatic Metering Infrastructure (AMI) system including data collectors, endpoints, antennas, network hardware, and software integration with Black Mountain Software billing/CRM. Key requirements feature acoustic leak detection (ALD), two-way RF communication with drive-by backup, 20-year battery life, AES-256 data encryption, 20-year full maintenance and support agreement, and multi-year phased implementation from one to four years. Proposals are due by November 30, 2026, at 3:00 p.m. MST, with written questions due by November 20, 2026. Evaluation criteria emphasize experience, technical superiority of AMI/ALD technology, project plan, warranty and support, and compliance with specifications.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
8- Ultrasonic water meters (3/4" to 8")
- AMI system hardware
- Data collectors
- Endpoints
- Antennas
- Network hardware
- Software integration interface
- 20-year maintenance and support agreement
REQUIRED ATTACHMENTS
7- Executive Summary
- Company Qualifications & Experience
- Ultrasonic Measuring Technology Details
- Proposed Solution & Project Plan
- Pricing
- Non-collusion certification
- Proof of Maintenance of Insurance and indemnification requirements
- Submit to
- [email protected] or County Water District of Billings Heights Office, 1540 Popelka Lane, Billings, MT 59105
- Duration
- 48 months
- Scope location
- Billings, MT
- Reported agency
- County Water District of Billings Heights
Questions about this RFP
How do I respond to this RFP from Billings Heights County Water District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] or County Water District of Billings Heights Office, 1540 Popelka Lane, Billings, MT 59105. For questions, contact Blaine Oborn.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Billings Heights County Water District in MT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Blaine Oborn at (406) 252-0539 ext 103. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Ultrasonic water meters (3/4" to 8"), AMI system hardware, Data collectors, Endpoints, Antennas, Network hardware, Software integration interface, 20-year maintenance and support agreement. Proposals should clearly address how each deliverable will be met.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Demonstrated experience with AMI/water meter replacements (15%), Quality and technical superiority of proposed ALD/AMI technology (15%), Proposed project plan, schedule, and cost-effectiveness (15%),..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Billings Heights County Water District?
All active and historical solicitations from Billings Heights County Water District are tracked and searchable. As a utility district agency, Billings Heights County Water District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Executive Summary, Company Qualifications & Experience, Ultrasonic Measuring Technology Details, Proposed Solution & Project Plan, Pricing, Non-collusion certification, Proof of Maintenance of Insuran. Review the full document from Billings Heights County Water District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Billings, MT. Review the full solicitation for detailed scope requirements.
