County of Ontario - Printing & Mailing of Newsletters & Brochures - RFQ # Q26098 (2026)
Ontario CountyCounty · Canandaigua, NY- Due
- Dec 2, 2026
- 21 days left
- Posted
- Nov 3, 2026
- Contract term
- 1 year
- Primary contact
- Triciajean Saxton
- (585) 396-4045
The 30-second brief
Ontario County is requesting quotes for RFQ # Q26098 Printing & Mailing of Newsletters & Brochures for the Office for the Aging. The work includes printing color newsletters (ordered 4 times per year, quantities between 2,200 and 2,800, up to 20 pages, saddle stitch) and mailing them via provided Excel spreadsheets, along with printing color brochures (ordered 2 times per year, quantities between 400 and 500, tri-fold). Quotes are due by December 2, 2026, at 3:00 pm and must be submitted via the County's eProcurement portal or delivered to the Ontario County Purchasing Director.
Price
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Summary
Ontario County is requesting quotes for RFQ # Q26098 Printing & Mailing of Newsletters & Brochures for the Office for the Aging.
The work includes printing color newsletters (ordered 4 times per year, quantities between 2,200 and 2,800, up to 20 pages, saddle stitch) and mailing them via provided Excel spreadsheets, along with printing color brochures (ordered 2 times per year, quantities between 400 and 500, tri-fold). Quotes are due by December 2, 2026, at 3:00 pm and must be submitted via the County's eProcurement portal or delivered to the Ontario County Purchasing Director.
EVALUATION CRITERIA
Price
REQUIRED ATTACHMENTS
10- Quote Proposal Form
- Individual
- Corporate
- Partnership or LLC Acknowledgement
- Non-Collusion Affidavit
- Bidders Statement on Sexual Harassment
- IRS W-9 Form
- Workers' Compensation insurance
- Disability Insurance
- Liability insurance
- Submit to
- https://procurement.opengov.com/portal/ontariocountyny
- Duration
- 12 months
- Scope location
- Canandaigua, NY
- Reported agency
- County of Ontario
Questions about this RFQ
How do I respond to this RFQ from Ontario County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 2, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/ontariocountyny. For questions, contact Triciajean Saxton.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Ontario County in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Triciajean Saxton at (585) 396-4045. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Ontario County?
All active and historical solicitations from Ontario County are tracked and searchable. As a county agency, Ontario County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 2, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Quote Proposal Form, Individual, Corporate, Partnership or LLC Acknowledgement, Non-Collusion Affidavit, Bidders Statement on Sexual Harassment, IRS W-9 Form, Workers' Compensation insurance, Disabili. Review the full document from Ontario County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Canandaigua, NY. Review the full solicitation for detailed scope requirements.