Columbus Independent School District - Student & Staff Chromebook Acquisition - RFP 2026
Columbus Independent School DistrictSchool · Columbus, TX- Due
- Nov 18, 2026
- 10 days left
- Posted
- Nov 4, 2026
- Contract term
- 4 years
- Primary contact
- Zachary Venghaus
The 30-second brief
Columbus Independent School District (Columbus ISD) is seeking formal proposals to furnish, configure, and deliver 1,680 Chromebook devices, complete with Google Chrome OS Education Upgrades, protective carrying cases, pre-wired charging carts, screen protectors, White Glove provisioning services, and multi-year Advance Protection Warranty. The district requires competitive pricing for both complete outright purchase and a flexible 48-month leasing option with a 12-month renewal extension. Proposals are due by November 18, 2026, at 4:30 PM CST. Vendor questions must be submitted by November 11, 2026.
130 Acer Chromebook Plus Spin 514 (Model CPE594-1N, Part NX.KWFAA.003); 1, 550 Acer Chromebook Spin 512 (Model R857T, Part NX.JHYAA.001); Google Chrome OS Education License (1, 680 total); protective carrying cases (130 for 14" models, 900 for 12.2" models); 26 charging carts pre-wired for 25 Chromebooks; screen protectors; White Glove provisioning services including unboxing, OS updates, Google Admin Console enrollment, Asset tagging, And CSV data deliverable; 48-month Advance Protection Warranty
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Summary
Columbus Independent School District (Columbus ISD) is seeking formal proposals to furnish, configure, and deliver 1,680 Chromebook devices, complete with Google Chrome OS Education Upgrades, protective carrying cases, pre-wired charging carts, screen protectors, White Glove provisioning services, and multi-year Advance Protection Warranty.
The district requires competitive pricing for both complete outright purchase and a flexible 48-month leasing option with a 12-month renewal extension. Proposals are due by November 18, 2026, at 4:30 PM CST. Vendor questions must be submitted by November 11, 2026.
REQUIRED DELIVERABLES
8- 130 Acer Chromebook Plus Spin 514 (Model CPE594-1N, Part NX.KWFAA.003)
- 1, 550 Acer Chromebook Spin 512 (Model R857T, Part NX.JHYAA.001)
- Google Chrome OS Education License (1, 680 total)
- Protective carrying cases (130 for 14" models, 900 for 12.2" models)
- 26 charging carts pre-wired for 25 Chromebooks
- Screen protectors
- White Glove provisioning services including unboxing, OS updates, Google Admin Console enrollment, Asset tagging, And CSV data deliverable
- 48-month Advance Protection Warranty
REQUIRED ATTACHMENTS
3- Company Overview & Qualifications
- Detailed Itemized Pricing Breakdown
- Lease Terms Schedule
- Submit to
- [email protected]
- Duration
- 48 months
- Scope location
- Columbus, TX
- Projected sq ft
- 1,680 sq ft
Questions about this RFP
How do I respond to this RFP from Columbus Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Zachary Venghaus.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Columbus Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Zachary Venghaus. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 130 Acer Chromebook Plus Spin 514 (Model CPE594-1N, Part NX.KWFAA.003); 1, 550 Acer Chromebook Spin 512 (Model R857T, Part NX.JHYAA.001); Google Chrome OS Education License (1, 680 total); protective carrying cases (130 for 14" models, 900 for 12.2" models); 26 charging carts pre-wired for 25 Chrome. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Columbus Independent School District?
All active and historical solicitations from Columbus Independent School District are tracked and searchable. As a school agency, Columbus Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 18, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Company Overview & Qualifications, Detailed Itemized Pricing Breakdown, Lease Terms Schedule. Review the full document from Columbus Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Columbus, TX. The total projected area is 1680 sq ft. Review the full solicitation for detailed scope requirements.