Texhoma Independent School District E-Rate Category 2 RFP 270002471
Texhoma Independent School DistrictSchool · Texhoma, TX- Due
- Dec 8, 2026
- 32 days left
- Posted
- Nov 3, 2026
- Primary contact
- Susan Vardeman
- (254) 297-2905
The 30-second brief
Texhoma Independent School District is seeking proposals for E-Rate Category 2 services including internal connections, basic maintenance of internal connections, and managed internal broadband services. The project involves switches, wireless access points (WAPs), components, software, and licenses from Ubiquiti or equivalent for Texhoma Elementary School located at 402 W. Denver Street, Texhoma, TX 73960. Required items include USW-Pro-Max-48 POE++, USW-48 port POE++, USW-Pro-XG 8 port POE++, and Unifi E7 wireless access points. Proposals are due by December 8, 2026, with a Q&A close date of November 10, 2026. Purchasing decisions will be based on price of eligible service/product (30 points), reputation of vendor (20 points), past relationship with vendor (20 points), extent to which service/product meets school needs (10 points), quality of vendor's service (10 points), in-state vendor (5 points), and total cost to school (5 points). All proposals must be submitted electronically through the https://erate.esc12.net system.
USW-Pro-Max-48 POE++, USW-48 port POE++, USW-Pro-XG 8 port POE++, Unifi E7 wireless access points, Software & licenses, Basic maintenance for switches and WAPs, Managed internal broadband services
Price of Eligible Service/Product 30, Reputation of Vendor 20, Past Relationship with Vendor 20, Extent to Which Service/Product Meets School Needs 10, Quality of Vendor's Service 10, In State Vendor 5, Total Cost to School 5
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Summary
Texhoma Independent School District is seeking proposals for E-Rate Category 2 services including internal connections, basic maintenance of internal connections, and managed internal broadband services.
The project involves switches, wireless access points (WAPs), components, software, and licenses from Ubiquiti or equivalent for Texhoma Elementary School located at 402 W. Denver Street, Texhoma, TX 73960. Required items include USW-Pro-Max-48 POE++, USW-48 port POE++, USW-Pro-XG 8 port POE++, and Unifi E7 wireless access points. Proposals are due by December 8, 2026, with a Q&A close date of November 10, 2026. Purchasing decisions will be based on price of eligible service/product (30 points), reputation of vendor (20 points), past relationship with vendor (20 points), extent to which service/product meets school needs (10 points), quality of vendor's service (10 points), in-state vendor (5 points), and total cost to school (5 points). All proposals must be submitted electronically through the https://erate.esc12.net system.
EVALUATION CRITERIA
7- Price of Eligible Service/Product 30
- Reputation of Vendor 20
- Past Relationship with Vendor 20
- Extent to Which Service/Product Meets School Needs 10
- Quality of Vendor's Service 10
- In State Vendor 5
- Total Cost to School 5
REQUIRED DELIVERABLES
7- USW-Pro-Max-48 POE++
- USW-48 port POE++
- USW-Pro-XG 8 port POE++
- Unifi E7 wireless access points
- Software & licenses
- Basic maintenance for switches and WAPs
- Managed internal broadband services
REQUIRED ATTACHMENTS
https://publicdata.usac.org/EPC/Prd/Form470/270002471/140028/22873505-RFP%20270002471.pdf
- Submit to
- https://erate.esc12.net
- Scope location
- Texhoma, TX
Questions about this RFP
How do I respond to this RFP from Texhoma Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 8, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://erate.esc12.net. For questions, contact Susan Vardeman.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Texhoma Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Susan Vardeman at (254) 297-2905. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: USW-Pro-Max-48 POE++, USW-48 port POE++, USW-Pro-XG 8 port POE++, Unifi E7 wireless access points, Software & licenses, Basic maintenance for switches and WAPs, Managed internal broadband services. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price of Eligible Service/Product 30, Reputation of Vendor 20, Past Relationship with Vendor 20, Extent to Which Service/Product Meets School Needs 10, Quality of Vendor's Service 10, In State Vendor..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Texhoma Independent School District?
All active and historical solicitations from Texhoma Independent School District are tracked and searchable. As a school agency, Texhoma Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of December 8, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: https://publicdata.usac.org/EPC/Prd/Form470/270002471/140028/22873505-RFP%20270002471.pdf. Review the full document from Texhoma Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Texhoma, TX. Review the full solicitation for detailed scope requirements.