Clovis Municipal Schools District-Wide Apparel, Promotional Products & Printing Services RFP 2526-201
Clovis Municipal SchoolsSchool · Clovis, NM- Due
- Mar 31, 2026
- Deadline passed
- Posted
- Feb 25, 2026
- Contract term
- 1 year
- Primary contact
- Chelsea Garcia
- (575) 769-4327
The 30-second brief
Clovis Municipal School District is requesting proposals to establish a contract for district-wide apparel, promotional products, customization and branding services, printing and graphic production services, and signage, film, and installation-related services under RFP 2526-201. The scope covers standard and athletic apparel, screen printing, embroidery, digital and offset printing, large-format printing, banners, business cards, yard signs, window film, and interior/exterior signage solutions in Clovis, New Mexico. The initial contract term is one year, with options to extend annually for up to three additional years, not exceeding four years total. Proposals are due by March 31, 2026, at 2:00 PM MST/MDT. Vendors must submit a completed cost proposal form, proof of insurance, a signed Letter of Transmittal, Campaign Contribution Disclosure Form, Conflict of Interest and Debarment/Suspension Certification Form, Non-Collusion Affidavit Form, and New Mexico resident preference certificates if applicable.
Organizational Experience (35 Points), Capacity and Capability (35 Points), Product Quality and Technical Approach (45 Points), Service Delivery, Turnaround and Customer Support (30 Points), References and Past Performance (15 Points), Cost Proposal (40 Points), Resident Preference (8%), Resident Veterans Preference (10%)
Get notified when Clovis Municipal Schools posts the next one.
Get alerts freeFree account · 30-second setup · No credit card
Summary
Clovis Municipal School District is requesting proposals to establish a contract for district-wide apparel, promotional products, customization and branding services, printing and graphic production services, and signage, film, and installation-related services under RFP 2526-201.
The scope covers standard and athletic apparel, screen printing, embroidery, digital and offset printing, large-format printing, banners, business cards, yard signs, window film, and interior/exterior signage solutions in Clovis, New Mexico. The initial contract term is one year, with options to extend annually for up to three additional years, not exceeding four years total. Proposals are due by March 31, 2026, at 2:00 PM MST/MDT. Vendors must submit a completed cost proposal form, proof of insurance, a signed Letter of Transmittal, Campaign Contribution Disclosure Form, Conflict of Interest and Debarment/Suspension Certification Form, Non-Collusion Affidavit Form, and New Mexico resident preference certificates if applicable.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
7- Signed Letter of Transmittal
- Signed Campaign Contribution Form
- Signed Conflict of Interest and Debarment/Suspension Certification Form
- Signed Non-Collusion Affidavit Form
- Certificate of Liability Insurance
- Vendor Information Form and W-9
- Resident Preference Certificate
- Submit to
- Chelsea Garcia, Chief Procurement Officer, Clovis Municipal Schools, 1009 N. Main, PO Box 19000, Clovis, NM 88102
- Duration
- 48 months
- Scope location
- Clovis, NM
- Reported agency
- Clovis Municipal School District
Questions about this RFP
How do I respond to this RFP from Clovis Municipal Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 31, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Chelsea Garcia, Chief Procurement Officer, Clovis Municipal Schools, 1009 N. Main, PO Box 19000, Clovis, NM 88102. For questions, contact Chelsea Garcia.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Clovis Municipal Schools in NM, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Chelsea Garcia at (575) 769-4327. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Organizational Experience (35 Points), Capacity and Capability (35 Points), Product Quality and Technical Approach (45 Points), Service Delivery, Turnaround and Customer Support (30 Points), Reference..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Clovis Municipal Schools?
All active and historical solicitations from Clovis Municipal Schools are tracked and searchable. As a school agency, Clovis Municipal Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signed Letter of Transmittal, Signed Campaign Contribution Form, Signed Conflict of Interest and Debarment/Suspension Certification Form, Signed Non-Collusion Affidavit Form, Certificate of Liability. Review the full document from Clovis Municipal Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Clovis, NM. Review the full solicitation for detailed scope requirements.