Clay County Utility Authority Employee Benefits Consulting and Administrative Services RFP No. 2025/2026-A05
Clay County Utility AuthorityUtility District · Middleburg, FL- Due
- Sep 22, 2026
- Deadline passed
- Posted
- Aug 27, 2026
- Primary contact
- Kim Richardson
- (904) 213-2437
The 30-second brief
Clay County Utility Authority (CCUA), an independent special district in Florida, is soliciting proposals for comprehensive employee benefits consulting and administrative services under RFP No. 2025/2026-A05. The selected firm will manage a fully insured benefits program for approximately 200 employees (330 covered lives) including medical, dental, vision, life insurance, FSA, HSA, and supplemental coverage. Key requirements include expertise in healthcare cost containment, vendor negotiations, compliance support, and strategic planning, with a specific emphasis on proficiency within the Workday Human Capital Management (HCM) and Benefits Administration environment. Proposals are due by September 22, 2026, at the CCUA office in Middleburg, FL. A Notice of Interest is required by September 7, 2026.
Benefits consulting, Financial analysis, Vendor management, Compliance support, Employee communications, Strategic benefits planning
Experience supporting Florida public sector employers, expertise in fully insured programs, Workday environment proficiency
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Summary
Clay County Utility Authority (CCUA), an independent special district in Florida, is soliciting proposals for comprehensive employee benefits consulting and administrative services under RFP No. 2025/2026-A05.
The selected firm will manage a fully insured benefits program for approximately 200 employees (330 covered lives) including medical, dental, vision, life insurance, FSA, HSA, and supplemental coverage. Key requirements include expertise in healthcare cost containment, vendor negotiations, compliance support, and strategic planning, with a specific emphasis on proficiency within the Workday Human Capital Management (HCM) and Benefits Administration environment. Proposals are due by September 22, 2026, at the CCUA office in Middleburg, FL. A Notice of Interest is required by September 7, 2026.
EVALUATION CRITERIA
3- Experience supporting Florida public sector employers
- Expertise in fully insured programs
- Workday environment proficiency
REQUIRED DELIVERABLES
6- Benefits consulting
- Financial analysis
- Vendor management
- Compliance support
- Employee communications
- Strategic benefits planning
- Submit to
- 3176 Old Jennings Road, Middleburg, FL, 32068
- Scope location
- Middleburg, FL
Questions about this RFP
How do I respond to this RFP from Clay County Utility Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 22, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 3176 Old Jennings Road, Middleburg, FL, 32068. For questions, contact Kim Richardson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Clay County Utility Authority in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kim Richardson at (904) 213-2437. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Benefits consulting, Financial analysis, Vendor management, Compliance support, Employee communications, Strategic benefits planning. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience supporting Florida public sector employers, expertise in fully insured programs, Workday environment proficiency" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Clay County Utility Authority?
All active and historical solicitations from Clay County Utility Authority are tracked and searchable. As a utility district agency, Clay County Utility Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Clay County Utility Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Middleburg, FL. Review the full solicitation for detailed scope requirements.