City of Worcester - Preventative Maintenance Services - Refrigeration Equipment - 8851-M7 (2026)
City of WorcesterCity · Worcester, MA- Due
- Nov 18, 2026
- 21 days left
- Posted
- Oct 20, 2026
- Primary contact
- Stephen R. McDonald
- (508) 799-1220
The 30-second brief
City of Worcester is seeking bids for preventative maintenance services on Worcester Public Schools Nutrition Program's refrigeration equipment. The scope of work includes cleaning and inspecting coils, lubricating moving parts, checking electrical components, inspecting gaskets, ensuring hinges and door closers operate properly, checking heaters, defrosters, and box temperatures, noting deficiencies, and providing inventory data sheets. Equipment includes walk-in freezers and coolers, reach-in refrigerators and freezers, milk coolers, blast chillers, serving line coolers and cold wells, display coolers, and ice machines. Submission deadline is November 18, 2026 at 10:00 AM local time. Questions must be directed to Stephen R. McDonald via email.
Lowest net price in accordance with the specifications
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Summary
City of Worcester is seeking bids for preventative maintenance services on Worcester Public Schools Nutrition Program's refrigeration equipment.
The scope of work includes cleaning and inspecting coils, lubricating moving parts, checking electrical components, inspecting gaskets, ensuring hinges and door closers operate properly, checking heaters, defrosters, and box temperatures, noting deficiencies, and providing inventory data sheets. Equipment includes walk-in freezers and coolers, reach-in refrigerators and freezers, milk coolers, blast chillers, serving line coolers and cold wells, display coolers, and ice machines. Submission deadline is November 18, 2026 at 10:00 AM local time. Questions must be directed to Stephen R. McDonald via email.
EVALUATION CRITERIA
Lowest net price in accordance with the specifications
REQUIRED ATTACHMENTS
6- Signed Form 30B
- Vendor certification
- CORI Compliance / Gender Identity & Expression certification
- MWBE VENDOR/SERVICE PROVIDER CERTIFICATION
- Massachusetts Revenue Enforcement and Protection Program tax certification
- Wage Theft Prevention Certification
- Submit to
- Purchasing Division, Room 201, City Hall, 455 Main St., Worcester, MA 01608
- Scope location
- Worcester, MA
Questions about this BID
How do I respond to this Bid from City of Worcester?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 18, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Division, Room 201, City Hall, 455 Main St., Worcester, MA 01608. For questions, contact Stephen R. McDonald.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Worcester in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Stephen R. McDonald at (508) 799-1220. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest net price in accordance with the specifications" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Worcester?
All active and historical solicitations from City of Worcester are tracked and searchable. As a city agency, City of Worcester regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 18, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: signed Form 30B, vendor certification, CORI Compliance / Gender Identity & Expression certification, MWBE VENDOR/SERVICE PROVIDER CERTIFICATION, Massachusetts Revenue Enforcement and Protection Progra. Review the full document from City of Worcester for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Worcester, MA. Review the full solicitation for detailed scope requirements.