City of Worcester - IP Public Address, Clock & Network Cabling Retrofit - Phase 1 - Sealed Bid No. 8856-W7 (2026)
City of WorcesterCity · Worcester, MA- Due
- Nov 25, 2026
- 18 days left
- Posted
- Nov 2, 2026
- Primary contact
- Christopher J. Gagliastro
- (508) 799-1220
The 30-second brief
The City of Worcester Public Schools is seeking competitive bids for an IP public address, clock, and network cabling retrofit across four district sites: Chandler Elementary, Grafton St A & B, Rice Square, and Worcester East Middle School. The project scope includes the installation of 324 IP PA speakers and display clocks, 324 Category 6 UTP wiring drops, network cabinets, switches, and associated hardware. All work must be conducted during off-hours (3:00 PM – 11:00 PM, Monday – Friday) to avoid student activity. Bids are due by November 25, 2026, at 10:00 AM local time, with a mandatory pre-bid site walkthrough scheduled for November 17, 2026, starting at Chandler Elementary. Contractors must comply with Massachusetts Prevailing Wage laws, DCAM Certificate of Eligibility requirements, and provide a 5% bid bond.
324 IP PA Speakers and Display Clocks, 324 Category 6 UTP wiring drops, Network cabinets, HPE Aruba network switches, Patch panels, Patch cables, And associated hardware and installation labor.
Lowest responsible and eligible general bidder pursuant to M.G.L. Chapter 149, Section 44A
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Summary
The City of Worcester Public Schools is seeking competitive bids for an IP public address, clock, and network cabling retrofit across four district sites: Chandler Elementary, Grafton St A & B, Rice Square, and Worcester East Middle School.
The project scope includes the installation of 324 IP PA speakers and display clocks, 324 Category 6 UTP wiring drops, network cabinets, switches, and associated hardware. All work must be conducted during off-hours (3:00 PM – 11:00 PM, Monday – Friday) to avoid student activity. Bids are due by November 25, 2026, at 10:00 AM local time, with a mandatory pre-bid site walkthrough scheduled for November 17, 2026, starting at Chandler Elementary. Contractors must comply with Massachusetts Prevailing Wage laws, DCAM Certificate of Eligibility requirements, and provide a 5% bid bond.
EVALUATION CRITERIA
Lowest responsible and eligible general bidder pursuant to M.G.L. Chapter 149, Section 44A
REQUIRED DELIVERABLES
7- 324 IP PA Speakers and Display Clocks
- 324 Category 6 UTP wiring drops
- Network cabinets
- HPE Aruba network switches
- Patch panels
- Patch cables
- Associated hardware and installation labor
REQUIRED ATTACHMENTS
7- Bid bond or certified check (5% of total bid)
- DCAM Certificate of Eligibility Forms Q7 and Update Form CQ3
- Form for General Bid
- Responsible Employer Ordinance compliance forms (EOO-101 and REO-101)
- Massachusetts Tax Compliance Certification (Form REAP 1)
- Wage Theft Prevention Certification
- CORI compliance form
- Submit to
- Purchasing Division, Room 201, City Hall, 455 Main Street, Worcester, Massachusetts
- Scope location
- Worcester, MA
Questions about this BID
How do I respond to this Bid from City of Worcester?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Division, Room 201, City Hall, 455 Main Street, Worcester, Massachusetts. For questions, contact Christopher J. Gagliastro.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Worcester in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Christopher J. Gagliastro at (508) 799-1220. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 324 IP PA Speakers and Display Clocks, 324 Category 6 UTP wiring drops, Network cabinets, HPE Aruba network switches, Patch panels, Patch cables, And associated hardware and installation labor.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible and eligible general bidder pursuant to M.G.L. Chapter 149, Section 44A" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Worcester?
All active and historical solicitations from City of Worcester are tracked and searchable. As a city agency, City of Worcester regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 25, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid bond or certified check (5% of total bid), DCAM Certificate of Eligibility Forms Q7 and Update Form CQ3, Form for General Bid, Responsible Employer Ordinance compliance forms (EOO-101 and REO-101). Review the full document from City of Worcester for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Worcester, MA. Review the full solicitation for detailed scope requirements.