City of Williamsburg - Annual Services For Custodial Services - RFP 01-4307-26 (2026)
City of WilliamsburgCity · Williamsburg, VA- Due
- Jan 21, 2026
- Deadline passed
- Posted
- Dec 16, 2025
- Contract term
- 1 year
- Primary contact
- Travis Dill
- (757) 220-6181
The 30-second brief
The City of Williamsburg is requesting proposals for annual custodial services for various public buildings including the Municipal Building, Fire Station, Police Station, Stryker Building, Transportation Center, Community Building, and Quarterpath Recreational Center. The scope of work includes routine daily, weekly, and semi-annual janitorial cleaning, floor care, window washing, trash removal, and on-call services. The contract term is for one year with options to renew for four additional one-year terms. Proposals are due by January 21, 2026, at 2:00 p.m. A non-mandatory pre-bid meeting is scheduled for January 7, 2026, at 10:00 a.m. Vendors must comply with background check requirements, licensing, and insurance.
VENDORS EXPERIENCE IN SIMILAR TYPE OF SERVICES (40%), QUALIFICATIONS OF CONTRACTOR (30%), ORGANIZATIONAL CAPABILITY (20%), VENDORS FEE SCHEDULE SUMBITTAL (10%)
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Summary
The City of Williamsburg is requesting proposals for annual custodial services for various public buildings including the Municipal Building, Fire Station, Police Station, Stryker Building, Transportation Center, Community Building, and Quarterpath Recreational Center.
The scope of work includes routine daily, weekly, and semi-annual janitorial cleaning, floor care, window washing, trash removal, and on-call services. The contract term is for one year with options to renew for four additional one-year terms. Proposals are due by January 21, 2026, at 2:00 p.m. A non-mandatory pre-bid meeting is scheduled for January 7, 2026, at 10:00 a.m. Vendors must comply with background check requirements, licensing, and insurance.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
8- Certification Regarding Debarment
- Safety Certification Form
- Non-Collusion Affidavit
- Fee Schedule for General Items
- Contractor's Virginia Contractor's License
- References
- Safety violation history
- List of employees with criminal background check verification
- Submit to
- Williamsburg Municipal Building, 2nd Floor, Public Works & Utilities Department, 401 Lafayette Street, Williamsburg, VA 23185
- Duration
- 60 months
- Scope location
- Williamsburg, VA
- Projected sq ft
- 108,300 sq ft
Questions about this RFP
How do I respond to this RFP from City of Williamsburg?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 21, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Williamsburg Municipal Building, 2nd Floor, Public Works & Utilities Department, 401 Lafayette Street, Williamsburg, VA 23185. For questions, contact Travis Dill.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Williamsburg in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Travis Dill at (757) 220-6181. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "VENDORS EXPERIENCE IN SIMILAR TYPE OF SERVICES (40%), QUALIFICATIONS OF CONTRACTOR (30%), ORGANIZATIONAL CAPABILITY (20%), VENDORS FEE SCHEDULE SUMBITTAL (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Williamsburg?
All active and historical solicitations from City of Williamsburg are tracked and searchable. As a city agency, City of Williamsburg regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certification Regarding Debarment, Safety Certification Form, Non-Collusion Affidavit, Fee Schedule for General Items, contractor's Virginia Contractor's License, references, safety violation history,. Review the full document from City of Williamsburg for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Williamsburg, VA. The total projected area is 108300 sq ft. Review the full solicitation for detailed scope requirements.