City of Williamsburg Annual Services for Tree Trimming RFP 2026
City of WilliamsburgCity · Williamsburg, VA- Due
- Mar 18, 2026
- Deadline passed
- Posted
- Feb 18, 2026
- Contract term
- 1 year
- Primary contact
- Jaime Clark
- (757) 220-6140
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THE 30-SECOND BRIEF
The City of Williamsburg is seeking proposals for annual tree trimming services. The contract will be for one year with options for three additional one-year renewals. Services include trimming trees within city limits, adhering to safety standards, and providing on-call services.
Tree trimming services, Compliance with safety standards, On-call services, Written acceptance of task orders, Debris cleanup, Repair of damaged items.
Vendor Score Sheet includes: Vendors Experience in Similar Type of Services, Employees Experience in Similar Type of Services, Qualifications and Certifications of Vendor, Organizational Capability, Fee Schedule for General Items.
SUMMARY
The City of Williamsburg is seeking proposals for annual tree trimming services. The contract will be for one year with options for three additional one-year renewals. Services include trimming trees within city limits, adhering to safety standards, and providing on-call services.
EVALUATION CRITERIA
Vendor Score Sheet includes: Vendors Experience in Similar Type of Services, Employees Experience in Similar Type of Services, Qualifications and Certifications of Vendor, Organizational Capability, Fee Schedule for General Items.
REQUIRED DELIVERABLES
6- Tree trimming services
- Compliance with safety standards
- On-call services
- Written acceptance of task orders
- Debris cleanup
- Repair of damaged items
REQUIRED ATTACHMENTS
6- Proposal Cover Sheet
- Contractor's Virginia Contractor's License
- Documentation of experience and qualifications
- Three references
- Safety Violations listing
- 'RETURN THIS PAGE WITH YOUR PROPOSAL' pages
- Submit to
- 401 Lafayette Street, Williamsburg Municipal Building, 2nd Floor, Public Works Department, Williamsburg, VA 23185
- Duration
- 48 months
- Scope location
- Williamsburg, Virginia
Questions about this RFP
How do I respond to this RFP from City of Williamsburg?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 401 Lafayette Street, Williamsburg Municipal Building, 2nd Floor, Public Works Department, Williamsburg, VA 23185. For questions, contact Jaime Clark.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Williamsburg in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jaime Clark at (757) 220-6140. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Tree trimming services, Compliance with safety standards, On-call services, Written acceptance of task orders, Debris cleanup, Repair of damaged items.. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Vendor Score Sheet includes: Vendors Experience in Similar Type of Services, Employees Experience in Similar Type of Services, Qualifications and Certifications of Vendor, Organizational Capability, F..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Williamsburg?
All active and historical solicitations from City of Williamsburg are tracked and searchable. As a city agency, City of Williamsburg regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Cover Sheet, Contractor's Virginia Contractor's License, Documentation of experience and qualifications, Three references, Safety Violations listing, 'RETURN THIS PAGE WITH YOUR PROPOSAL' pag. Review the full document from City of Williamsburg for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Williamsburg, Virginia. Review the full solicitation for detailed scope requirements.