City of Waxahachie - Asphalt Milling and Overlay Services with IDIQ Pricing - RFP-2026-7-2 (2026)
City of WaxahachieCity · Waxahachie, TX- Due
- Aug 13, 2026
- Deadline passed
- Posted
- Jul 17, 2026
- Contract term
- 2 years
- Primary contact
- Leila Cole
- (469) 309-4165
The 30-second brief
The City of Waxahachie is soliciting sealed proposals for Asphalt Milling and Overlay Services under an annual contract with IDIQ pricing. The scope includes cold milling existing asphalt pavement, Type D asphalt overlay, lime treatment of subgrade, flexible base repair, full depth asphalt repair, traffic control, thermoplastic pavement markings, and adjusting valve boxes/manholes for asphalt-paved streets within city limits. The contract term is two years with two additional one-year renewal options, with estimated annual values ranging from $500,000 to $1,000,000. Submissions are due by August 13, 2026, and proposals will be evaluated based on cost (70%), experience and qualifications (20%), and references (10%).
Cold Mill Existing Asphalt Pavement, Furnish and Install 2” Type D Asphalt Overlay, Lime Treatment of Subgrade (6” Depth), Flexible Base Repair (6” Depth), Full Depth Asphalt Pavement Repair (2” Type D over 2” of Type B, Total 4”), Remove and Dispose of Spoil Material, Traffic Control, Thermoplastic Pavement Markings (to match existing), Adjust Valve Boxes/Manholes, Tack Coat, Saw Cutting, Mobilization or General Conditions not otherwise specified
Cost (70%), Experience and Qualifications (20%), References (10%)
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Summary
The City of Waxahachie is soliciting sealed proposals for Asphalt Milling and Overlay Services under an annual contract with IDIQ pricing.
The scope includes cold milling existing asphalt pavement, Type D asphalt overlay, lime treatment of subgrade, flexible base repair, full depth asphalt repair, traffic control, thermoplastic pavement markings, and adjusting valve boxes/manholes for asphalt-paved streets within city limits. The contract term is two years with two additional one-year renewal options, with estimated annual values ranging from $500,000 to $1,000,000. Submissions are due by August 13, 2026, and proposals will be evaluated based on cost (70%), experience and qualifications (20%), and references (10%).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
Cold Mill Existing Asphalt Pavement, Furnish and Install 2” Type D Asphalt Overlay, Lime Treatment of Subgrade (6” Depth), Flexible Base Repair (6” Depth), Full Depth Asphalt Pavement Repair (2” Type D over 2” of Type B, Total 4”), Remove and Dispose of Spoil Material, Traffic Control, Thermoplastic Pavement Markings (to match existing), Adjust Valve Boxes/Manholes, Tack Coat, Saw Cutting, Mobilization or General Conditions not otherwise specified
REQUIRED ATTACHMENTS
3- Conflict of Interest Questionnaire (Form CIQ)
- W-9
- Conflict of Interest Acknowledgement
- Submit to
- https://procurement.opengov.com/portal/waxahachie-tx
- Duration
- 24 months
- Scope location
- Waxahachie, TX
Questions about this RFP
How do I respond to this RFP from City of Waxahachie?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/waxahachie-tx. For questions, contact Leila Cole.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Waxahachie in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Leila Cole at (469) 309-4165. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Cold Mill Existing Asphalt Pavement, Furnish and Install 2” Type D Asphalt Overlay, Lime Treatment of Subgrade (6” Depth), Flexible Base Repair (6” Depth), Full Depth Asphalt Pavement Repair (2” Type D over 2” of Type B, Total 4”), Remove and Dispose of Spoil Material, Traffic Control, Thermoplastic. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost (70%), Experience and Qualifications (20%), References (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Waxahachie?
All active and historical solicitations from City of Waxahachie are tracked and searchable. As a city agency, City of Waxahachie regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Conflict of Interest Questionnaire (Form CIQ), W-9, Conflict of Interest Acknowledgement. Review the full document from City of Waxahachie for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Waxahachie, TX. Review the full solicitation for detailed scope requirements.