City of Washington Parks and Recreation Department - July 4 Fireworks Display RFP - 2027
City of WashingtonCity · Washington, MO- Due
- Nov 24, 2026
- 10 days left
- Posted
- Nov 10, 2026
- Contract term
- 3 years
- Primary contact
- Lori Rice
- (636) 390-1080
The 30-second brief
The City of Washington, Missouri, Parks and Recreation Department is requesting proposals for professional fireworks display services for the annual July 4 celebration at the Washington Fairgrounds located at 6 Fairground Street. The contract covers an initial three-year term for the 2027, 2028, and 2029 displays, with two optional one-year renewals for 2030 and 2031. The 30-minute pyrotechnic show requires a computerized electronic firing system, professional setup and cleanup, security, permits, insurance, and compliance with NFPA standards and Missouri State Fire Marshal regulations. The baseline display consists of a minimum of 2,133 shells and pyrotechnic units ranging from 1 inch to 6 inches, including pre-show salutes, national anthem shells, opening barrage, main body, and grand finale. Proposals are due by November 24, 2026, at 10:00 A.M. local time at Washington City Hall.
July 4 Fireworks Display, Including personnel, Fireworks, Materials, Equipment, Transportation, Setup, Firing operations, Permits, Insurance, Security, And cleanup for a 30-minute pyrotechnic display meeting baseline show lineup requirements.
Compliance with minimum show requirements and RFP specifications, Shell quantities and sizes, Artistic quality and pacing, Safety plan and safety record, Company experience and municipal references, Equipment and launch inventory, Qualifications of the proposed operator, Price
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Summary
The City of Washington, Missouri, Parks and Recreation Department is requesting proposals for professional fireworks display services for the annual July 4 celebration at the Washington Fairgrounds located at 6 Fairground Street.
The contract covers an initial three-year term for the 2027, 2028, and 2029 displays, with two optional one-year renewals for 2030 and 2031. The 30-minute pyrotechnic show requires a computerized electronic firing system, professional setup and cleanup, security, permits, insurance, and compliance with NFPA standards and Missouri State Fire Marshal regulations. The baseline display consists of a minimum of 2,133 shells and pyrotechnic units ranging from 1 inch to 6 inches, including pre-show salutes, national anthem shells, opening barrage, main body, and grand finale. Proposals are due by November 24, 2026, at 10:00 A.M. local time at Washington City Hall.
EVALUATION CRITERIA
8- Compliance with minimum show requirements and RFP specifications
- Shell quantities and sizes
- Artistic quality and pacing
- Safety plan and safety record
- Company experience and municipal references
- Equipment and launch inventory
- Qualifications of the proposed operator
- Price
REQUIRED DELIVERABLES
July 4 Fireworks Display, Including personnel, Fireworks, Materials, Equipment, Transportation, Setup, Firing operations, Permits, Insurance, Security, And cleanup for a 30-minute pyrotechnic display meeting baseline show lineup requirements.
REQUIRED ATTACHMENTS
Signed Proposal Form and Pricing Pages, Total Price broken down by year or with max annual increase, Detailed Show Lineup, Total Shell Quantities and Sizes, Proposed Equipment and Computerized Firing System details, Operator and Company Licenses, Insurance Certificates, References for similar municipal shows over the last 2 years, List of Proposed Subcontractors and Suppliers, Proposed Staffing and On-Site Supervision details, Rain Date Availability, Costs and Required Standby Terms, Anti-Collusion Affidavit, Certification of Non-Segregation, Work Authorization (E-Verify) Affidavit
- Submit to
- Washington City Hall, 405 Jefferson Street, Washington, MO 63090
- Duration
- 60 months
- Scope location
- Washington, MO
Questions about this RFP
How do I respond to this RFP from City of Washington?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Washington City Hall, 405 Jefferson Street, Washington, MO 63090. For questions, contact Lori Rice.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Washington in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lori Rice at (636) 390-1080. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: July 4 Fireworks Display, Including personnel, Fireworks, Materials, Equipment, Transportation, Setup, Firing operations, Permits, Insurance, Security, And cleanup for a 30-minute pyrotechnic display meeting baseline show lineup requirements.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance with minimum show requirements and RFP specifications, Shell quantities and sizes, Artistic quality and pacing, Safety plan and safety record, Company experience and municipal references, E..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Washington?
All active and historical solicitations from City of Washington are tracked and searchable. As a city agency, City of Washington regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 24, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signed Proposal Form and Pricing Pages, Total Price broken down by year or with max annual increase, Detailed Show Lineup, Total Shell Quantities and Sizes, Proposed Equipment and Computerized Firing. Review the full document from City of Washington for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Washington, MO. Review the full solicitation for detailed scope requirements.
