City of Vestavia Hills Invitation to Bid - Field Maintenance - 2026
City of Vestavia HillsCity · Vestavia Hills, AL- Due
- Jul 14, 2026
- Deadline passed
- Posted
- Jun 15, 2026
- Contract term
- 3 years
The 30-second brief
The City of Vestavia Hills is soliciting bids for athletic field maintenance services across multiple parks, including synthetic and natural turf fields. The contract term runs from October 1, 2026, through September 30, 2029.
Original Invitation for Bid with notary, Equipment List, References, Bid Sheet
Bids will be studied to determine the best partner for the City of Vestavia Hills
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Summary
The City of Vestavia Hills is soliciting bids for athletic field maintenance services across multiple parks, including synthetic and natural turf fields. The contract term runs from October 1, 2026, through September 30, 2029.
EVALUATION CRITERIA
Bids will be studied to determine the best partner for the City of Vestavia Hills
REQUIRED DELIVERABLES
4- Original Invitation for Bid with notary
- Equipment List
- References
- Bid Sheet
REQUIRED ATTACHMENTS
3- Equipment List
- References
- Bid Sheet
REQUIRED STAFFING
Personnel with Bachelor Degree in Turf Management or Agronomy, General Contractor
- Submit to
- Office of the City Clerk, 513 Montgomery Highway, Vestavia Hills, AL 35216
- Duration
- 36 months
- Scope location
- Vestavia Hills, AL
Questions about this BID
How do I respond to this Bid from City of Vestavia Hills?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the City Clerk, 513 Montgomery Highway, Vestavia Hills, AL 35216.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Vestavia Hills in AL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Personnel with Bachelor Degree in Turf Management or Agronomy, General Contractor. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Original Invitation for Bid with notary, Equipment List, References, Bid Sheet. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Bids will be studied to determine the best partner for the City of Vestavia Hills" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Vestavia Hills?
All active and historical solicitations from City of Vestavia Hills are tracked and searchable. As a city agency, City of Vestavia Hills regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Equipment List, References, Bid Sheet. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Vestavia Hills for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Vestavia Hills, AL. Review the full solicitation for detailed scope requirements.