City of Urbana Public Television Audio System Upgrade RFP FY2027-RFP-201
Town of UrbanaCity · Urbana, IL- Due
- Aug 19, 2026
- Deadline passed
- Posted
- Jul 29, 2026
- Primary contact
- Bourema Ouedraogo
- (217) 384-2452
The 30-second brief
The City of Urbana is soliciting proposals for the upgrade or replacement of the audio system within the 1,000 sq ft City Council chambers and UPTV recording studio. The project requires replacing digital mixers, control boards, and at least four wireless microphones, with the new system needing integrated Microsoft Teams or SIP (RingCentral) processing capabilities. Scope includes sound output to 12 in-room ceiling speakers, broadcast systems for recording/streaming, assistive listening systems, and media XLR outputs. Proposers must provide a full control panel for muting and gain adjustment, and perform an initial system calibration. Proposals may range from minimum requirements to a full room retrofit. Submissions are due by August 19, 2026, to the City of Urbana, with a Notice of Interest deadline of August 11, 2026.
Digital mixers, Control board, Wireless microphones, Integrated Teams/SIP processing, Full control panel, System calibration
Features, cost
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Summary
The City of Urbana is soliciting proposals for the upgrade or replacement of the audio system within the 1,000 sq ft City Council chambers and UPTV recording studio.
The project requires replacing digital mixers, control boards, and at least four wireless microphones, with the new system needing integrated Microsoft Teams or SIP (RingCentral) processing capabilities. Scope includes sound output to 12 in-room ceiling speakers, broadcast systems for recording/streaming, assistive listening systems, and media XLR outputs. Proposers must provide a full control panel for muting and gain adjustment, and perform an initial system calibration. Proposals may range from minimum requirements to a full room retrofit. Submissions are due by August 19, 2026, to the City of Urbana, with a Notice of Interest deadline of August 11, 2026.
EVALUATION CRITERIA
Features, cost
REQUIRED DELIVERABLES
6- Digital mixers
- Control board
- Wireless microphones
- Integrated Teams/SIP processing
- Full control panel
- System calibration
- Submit to
- 400 S Vine St., Urbana, IL, 61801
- Scope location
- Urbana, IL
- Projected sq ft
- 1,000 sq ft
- Reported agency
- City of Urbana
Questions about this RFP
How do I respond to this RFP from Town of Urbana?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 19, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 400 S Vine St., Urbana, IL, 61801. For questions, contact Bourema Ouedraogo.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Urbana in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Bourema Ouedraogo at (217) 384-2452. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Digital mixers, Control board, Wireless microphones, Integrated Teams/SIP processing, Full control panel, System calibration. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Features, cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Urbana?
All active and historical solicitations from Town of Urbana are tracked and searchable. As a city agency, Town of Urbana regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Town of Urbana for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Urbana, IL. The total projected area is 1000 sq ft. Review the full solicitation for detailed scope requirements.