City of Urbana - HVAC and Plumbing Services for City of Urbana Facilities - FY2027-ITB-215 (2026)
City of UrbanaCity · Urbana, IL- Due
- Nov 24, 2026
- 12 days left
- Posted
- Nov 10, 2026
- Contract term
- 3 years
- Primary contact
- Troy Richmond
- (217) 384-2342
The 30-second brief
The City of Urbana, Illinois is seeking bids from qualified contractors to provide time and material general on-call and emergency repair, maintenance, and minor alterations for heating, ventilating, air conditioning (HVAC), and plumbing systems across various municipal facilities. Covered assets include boilers, chillers, cooling towers, air handlers, heat pumps, pumps, exhaust fans, and distribution systems. The contract term extends from the date of award through June 30, 2029, with 24/7/365 emergency response capabilities required. Bids are due by November 24, 2026, with questions due by November 17, 2026. Submission must be completed via the City's e-Procurement Portal.
Price, responsiveness, responsibility
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Summary
The City of Urbana, Illinois is seeking bids from qualified contractors to provide time and material general on-call and emergency repair, maintenance, and minor alterations for heating, ventilating, air conditioning (HVAC), and plumbing systems across various municipal facilities.
Covered assets include boilers, chillers, cooling towers, air handlers, heat pumps, pumps, exhaust fans, and distribution systems. The contract term extends from the date of award through June 30, 2029, with 24/7/365 emergency response capabilities required. Bids are due by November 24, 2026, with questions due by November 17, 2026. Submission must be completed via the City's e-Procurement Portal.
EVALUATION CRITERIA
3- Price
- Responsiveness
- Responsibility
REQUIRED ATTACHMENTS
3- List of Subcontractors
- W-9
- List of Subcontractors form
- Submit to
- https://secure.procurenow.com/portal/urbanaillinois
- Scope location
- Urbana, IL
Questions about this BID
How do I respond to this Bid from City of Urbana?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 24, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://secure.procurenow.com/portal/urbanaillinois. For questions, contact Troy Richmond.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Urbana in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Troy Richmond at (217) 384-2342. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, responsiveness, responsibility" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Urbana?
All active and historical solicitations from City of Urbana are tracked and searchable. As a city agency, City of Urbana regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 24, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: List of Subcontractors, W-9, List of Subcontractors form. Review the full document from City of Urbana for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Urbana, IL. Review the full solicitation for detailed scope requirements.