City of Urbana - Fire Department Promotional Testing - FY2027-RFP-206 (2026)
City of UrbanaCity · Urbana, IL- Due
- Oct 5, 2026
- Deadline passed
- Posted
- Sep 21, 2026
- Contract term
- 3 years
- Primary contact
- Steven Doggett
- (217) 729-2820
The 30-second brief
The City of Urbana is seeking proposals for fire department promotional testing services to develop, validate, administer, and score assessment centers and written exams for the ranks of Engineer, Lieutenant, Captain, and Battalion Chief. The selected vendor will analyze test results, provide final results, maintain test security, video record assessment stations, provide same-day scoring, and assist with examination appeals. The proposal submission deadline is October 5, 2026, with a question submission deadline of October 1, 2026. The department consists of 63.0 sworn full-time equivalent positions serving over 43,000 residents and the University of Illinois at Urbana-Champaign campus.
Assessment centers and written exams for Engineer, Lieutenant, Captain, And Battalion Chief; video recording of candidate assessment stations; scoring procedures and same-day scoring; resource list of textbooks and publications; expert testimony in court
Content, understanding, and approach of the scope of work requested, Qualifications and experience of respondent, Qualifications and experience of key staff providing services, Completeness of the proposal, Readiness and capacity to complete scope of work within specified schedule, Ability of Vendor to provide future assistance with requested services, Cost effectiveness
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Summary
The City of Urbana is seeking proposals for fire department promotional testing services to develop, validate, administer, and score assessment centers and written exams for the ranks of Engineer, Lieutenant, Captain, and Battalion Chief.
The selected vendor will analyze test results, provide final results, maintain test security, video record assessment stations, provide same-day scoring, and assist with examination appeals. The proposal submission deadline is October 5, 2026, with a question submission deadline of October 1, 2026. The department consists of 63.0 sworn full-time equivalent positions serving over 43,000 residents and the University of Illinois at Urbana-Champaign campus.
EVALUATION CRITERIA
Content, understanding, and approach of the scope of work requested, Qualifications and experience of respondent, Qualifications and experience of key staff providing services, Completeness of the proposal, Readiness and capacity to complete scope of work within specified schedule, Ability of Vendor to provide future assistance with requested services, Cost effectiveness
REQUIRED DELIVERABLES
5- Assessment centers and written exams for Engineer, Lieutenant, Captain, And Battalion Chief
- Video recording of candidate assessment stations
- Scoring procedures and same-day scoring
- Resource list of textbooks and publications
- Expert testimony in court
REQUIRED ATTACHMENTS
8- Confirmation of Understanding & Authorization
- Confirmation of Insurance Requirements
- Proposal
- Cost Proposal
- Subcontractor(s) Information
- W-9
- Vendor Representations and Additional Duties Form
- Upload Redacted Response
- Submit to
- https://secure.procurenow.com/portal/urbanaillinois
- Scope location
- Urbana, IL
Questions about this RFP
How do I respond to this RFP from City of Urbana?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://secure.procurenow.com/portal/urbanaillinois. For questions, contact Steven Doggett.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Urbana in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Steven Doggett at (217) 729-2820. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Assessment centers and written exams for Engineer, Lieutenant, Captain, And Battalion Chief; video recording of candidate assessment stations; scoring procedures and same-day scoring; resource list of textbooks and publications; expert testimony in court. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Content, understanding, and approach of the scope of work requested, Qualifications and experience of respondent, Qualifications and experience of key staff providing services, Completeness of the pro..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Urbana?
All active and historical solicitations from City of Urbana are tracked and searchable. As a city agency, City of Urbana regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Confirmation of Understanding & Authorization, Confirmation of Insurance Requirements, Proposal, Cost Proposal, Subcontractor(s) Information, W-9, Vendor Representations and Additional Duties Form, Up. Review the full document from City of Urbana for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Urbana, IL. Review the full solicitation for detailed scope requirements.