City of Urbana Executive Search Firm Services - FY2027-RFP-214 (2026)
- Due
- Oct 26, 2026
- 6 days left
- Posted
- Oct 12, 2026
- Contract term
- 3 years
- Primary contact
- Molly Lynch
- (217) 328-8267
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THE 30-SECOND BRIEF
The City of Urbana is soliciting proposals from qualified, professional executive recruitment firms to provide executive recruitment services for the search for Chief Human Resources Officer (CHRO). The selected firm will manage pre-recruitment planning, candidate recruitment and sourcing, application screening, semi-finalist interviews, finalist evaluations, reference checks, and contract negotiation. Additional services may include assisting with future searches and sourcing for Executive Management Team and Leadership Team level candidates through December 31, 2029. Submissions are due by October 26, 2026, with a question deadline of October 19, 2026. Required submissions include statement of qualifications, cost proposal, and vendor representations.
Compliance with the RFP requirements, Cost of the specified items or services, Ability and capacity of the proposer, Character, integrity, reputation, judgment, experience, and efficiency, Quality of previous performance, Previous and existing compliance with laws, Financial resources, Completion and approval of all required documents
SUMMARY
The City of Urbana is soliciting proposals from qualified, professional executive recruitment firms to provide executive recruitment services for the search for Chief Human Resources Officer (CHRO).
The selected firm will manage pre-recruitment planning, candidate recruitment and sourcing, application screening, semi-finalist interviews, finalist evaluations, reference checks, and contract negotiation. Additional services may include assisting with future searches and sourcing for Executive Management Team and Leadership Team level candidates through December 31, 2029. Submissions are due by October 26, 2026, with a question deadline of October 19, 2026. Required submissions include statement of qualifications, cost proposal, and vendor representations.
EVALUATION CRITERIA
13- Compliance with the RFP requirements
- Cost of the specified items or services
- Ability and capacity of the proposer
- Character
- Integrity
- Reputation
- Judgment
- Experience
- Efficiency
- Quality of previous performance
- Previous and existing compliance with laws
- Financial resources
- Completion and approval of all required documents
REQUIRED ATTACHMENTS
13- Cover Letter
- Profile of Firm
- Qualifications of Firm
- Project Staff
- Project Approach
- Fee Proposal
- References
- Exceptions/Deviations
- Acknowledgment of Addenda
- Equal Employment Opportunity (E.E.O.) Workforce Statistics Form
- Vendor Representations and Additional Duties (VRAD)
- Proposed Agreements
- W-9
- Submit to
- https://secure.procurenow.com/portal/urbanaillinois
- Scope location
- Urbana, IL
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Questions about this RFP
How do I respond to this RFP from City of Urbana?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 26, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://secure.procurenow.com/portal/urbanaillinois. For questions, contact Molly Lynch.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Urbana in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Molly Lynch at (217) 328-8267. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance with the RFP requirements, Cost of the specified items or services, Ability and capacity of the proposer, Character, integrity, reputation, judgment, experience, and efficiency, Quality of..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Urbana?
All active and historical solicitations from City of Urbana are tracked and searchable. As a city agency, City of Urbana regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 26, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Profile of Firm, Qualifications of Firm, Project Staff, Project Approach, Fee Proposal, References, Exceptions/Deviations, Acknowledgment of Addenda, Equal Employment Opportunity (E.E.O.. Review the full document from City of Urbana for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Urbana, IL. Review the full solicitation for detailed scope requirements.