City of Urbana Parking Lot Snow Plowing Services - FY2027-ITB-211 (2026)
- Due
- Oct 29, 2026
- 9 days left
- Posted
- Oct 8, 2026
- Duration
- 5 months
- Primary contact
- Vince Gustafson
- (217) 384-2342
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THE 30-SECOND BRIEF
The City of Urbana Department of Public Works requires qualified commercial snow removal services to clear City-owned parking lots when municipal staff and equipment are prioritized for street snow removal. The work involves plowing designated parking lots from start to finish upon authorization by the Deputy Director for Operations, covering events with snow accumulations equal to or less than 5 inches as well as greater than 5 inches, based on official Illinois State Water Survey data for the Urbana-Champaign area. Salting, chemical treatments, and excess snow hauling are excluded from the scope. The contract period runs from November 21, 2026, through April 30, 2027, with responses due via the e-procurement portal by October 29, 2026, and questions due by October 22, 2026. Requirements include prevailing wage compliance, a 100 percent performance bond, and commercial general liability, auto, and umbrella insurance.
Event with snow accumulations equal to or less than 5 inches, Event with snow accumulations greater than 5 inches
Lowest, lump sum pricing proposal
SUMMARY
The City of Urbana Department of Public Works requires qualified commercial snow removal services to clear City-owned parking lots when municipal staff and equipment are prioritized for street snow removal.
The work involves plowing designated parking lots from start to finish upon authorization by the Deputy Director for Operations, covering events with snow accumulations equal to or less than 5 inches as well as greater than 5 inches, based on official Illinois State Water Survey data for the Urbana-Champaign area. Salting, chemical treatments, and excess snow hauling are excluded from the scope. The contract period runs from November 21, 2026, through April 30, 2027, with responses due via the e-procurement portal by October 29, 2026, and questions due by October 22, 2026. Requirements include prevailing wage compliance, a 100 percent performance bond, and commercial general liability, auto, and umbrella insurance.
EVALUATION CRITERIA
Lowest, lump sum pricing proposal
REQUIRED DELIVERABLES
Event with snow accumulations equal to or less than 5 inches, Event with snow accumulations greater than 5 inches
REQUIRED ATTACHMENTS
6- Confirmation of Understanding & Authorization
- Confirmation of Insurance Requirements
- W-9
- Acknowledgment of FOIA Requests
- Vendor Representations and Additional Duties Form
- Performance Bond
- Submit to
- https://secure.procurenow.com/portal/urbanaillinois
- Scope location
- Urbana, IL
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Questions about this RFP
How do I respond to this Bid from City of Urbana?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://secure.procurenow.com/portal/urbanaillinois. For questions, contact Vince Gustafson.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Urbana in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Vince Gustafson at (217) 384-2342. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Event with snow accumulations equal to or less than 5 inches, Event with snow accumulations greater than 5 inches. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest, lump sum pricing proposal" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Urbana?
All active and historical solicitations from City of Urbana are tracked and searchable. As a city agency, City of Urbana regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 months. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 29, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Confirmation of Understanding & Authorization, Confirmation of Insurance Requirements, W-9, Acknowledgment of FOIA Requests, Vendor Representations and Additional Duties Form, Performance Bond. Review the full document from City of Urbana for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Urbana, IL. Review the full solicitation for detailed scope requirements.