City of Urbana Impervious Area Mapping Services RFP FY2027-RFP-210 - 2026
City of UrbanaCity · Urbana, IL- Due
- Oct 19, 2026
- 3 days left
- Posted
- Oct 2, 2026
- Primary contact
- Kyle Dobosz
- (217) 328-8270
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THE 30-SECOND BRIEF
The City of Urbana is seeking proposals to produce a GIS file geodatabase for impervious areas on all parcels within the city limits, covering approximately 11.3 square miles. The resulting geodatabase will enable the City to calculate the square footage of impervious surfaces—including building footprints, roadways, sidewalks, driveways, parking lots, and other paved or gravel surfaces—for stormwater utility fee billing. The project involves extracting impervious data from 3-inch resolution geospatial imagery or an approved vendor alternative with a geometric accuracy of 95% or higher. Proposals are due by October 19, 2026, with a question deadline of October 14, 2026, and must be submitted electronically via the City's e-Procurement Portal.
An impervious surface map in an Esri file geodatabase format.
Content, understanding, and approach of the scope of work requested, Qualifications and experience of the respondent, Cost effectiveness
SUMMARY
The City of Urbana is seeking proposals to produce a GIS file geodatabase for impervious areas on all parcels within the city limits, covering approximately 11.3 square miles.
The resulting geodatabase will enable the City to calculate the square footage of impervious surfaces—including building footprints, roadways, sidewalks, driveways, parking lots, and other paved or gravel surfaces—for stormwater utility fee billing. The project involves extracting impervious data from 3-inch resolution geospatial imagery or an approved vendor alternative with a geometric accuracy of 95% or higher. Proposals are due by October 19, 2026, with a question deadline of October 14, 2026, and must be submitted electronically via the City's e-Procurement Portal.
EVALUATION CRITERIA
5- Content
- Understanding
- Approach of the scope of work requested
- Qualifications and experience of the respondent
- Cost effectiveness
REQUIRED DELIVERABLES
An impervious surface map in an Esri file geodatabase format.
REQUIRED ATTACHMENTS
3- W-9
- Vendor Representations and Additional Duties Form
- Urbana Digital Release Agreement
- Submit to
- https://secure.procurenow.com/portal/urbanaillinois
- Scope location
- Urbana, IL
- Projected sq ft
- 315,360 sq ft
Questions about this RFP
How do I respond to this RFP from City of Urbana?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 19, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://secure.procurenow.com/portal/urbanaillinois. For questions, contact Kyle Dobosz.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Urbana in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kyle Dobosz at (217) 328-8270. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: An impervious surface map in an Esri file geodatabase format.. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Content, understanding, and approach of the scope of work requested, Qualifications and experience of the respondent, Cost effectiveness" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Urbana?
All active and historical solicitations from City of Urbana are tracked and searchable. As a city agency, City of Urbana regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of October 19, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: W-9, Vendor Representations and Additional Duties Form, Urbana Digital Release Agreement. Review the full document from City of Urbana for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Urbana, IL. The total projected area is 315360 sq ft. Review the full solicitation for detailed scope requirements.