City of Tulsa Traffic Signal Loop Detection IFB 27-817 2026
City of TulsaCity · Tulsa, OK- Due
- Sep 23, 2026
- Deadline passed
- Posted
- Sep 2, 2026
- Contract term
- 1 year
- Primary contact
- Julie Miller
The 30-second brief
The City of Tulsa Public Works Department, Traffic Operations Division (TOD), is soliciting sealed bids for a citywide agreement for Traffic Signal Loop Detection under IFB 27-817. The scope includes furnishing all equipment, material, labor, and tools for the installation of solid-state inductive vehicle loops (6'x6', 6'x30', 6'x50'), lead-in wires, detectors, COT Pull Boxes (Type I and II), and 1-inch conduit (trenched or bored). Work is performed on an as-needed basis at various locations within the Tulsa metropolitan area. Bidders must ensure at least one employee holds IMSA Traffic Signals Level I and II certification. The contract term is one year with four optional one-year renewals. Bids are due by September 23, 2026, at 5:00 PM CST, with a public opening the following day. A 3% performance bond and specific insurance coverage ($1M General/Auto Liability) are required.
Sealed Bids (1 original and 1 copy), IRS Form W-9 (upon acceptance), Certificate of Insurance, Performance Bond
Lowest Secure Bidder based on price, specifications, bidder history, experience, delivery time, and performance data
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Summary
The City of Tulsa Public Works Department, Traffic Operations Division (TOD), is soliciting sealed bids for a citywide agreement for Traffic Signal Loop Detection under IFB 27-817.
The scope includes furnishing all equipment, material, labor, and tools for the installation of solid-state inductive vehicle loops (6'x6', 6'x30', 6'x50'), lead-in wires, detectors, COT Pull Boxes (Type I and II), and 1-inch conduit (trenched or bored). Work is performed on an as-needed basis at various locations within the Tulsa metropolitan area. Bidders must ensure at least one employee holds IMSA Traffic Signals Level I and II certification. The contract term is one year with four optional one-year renewals. Bids are due by September 23, 2026, at 5:00 PM CST, with a public opening the following day. A 3% performance bond and specific insurance coverage ($1M General/Auto Liability) are required.
EVALUATION CRITERIA
6- Lowest Secure Bidder based on price
- Specifications
- Bidder history
- Experience
- Delivery time
- Performance data
REQUIRED DELIVERABLES
4- Sealed Bids (1 original and 1 copy)
- IRS Form W-9 (upon acceptance)
- Certificate of Insurance
- Performance Bond
REQUIRED ATTACHMENTS
6- Exhibit A - Pricing and Services
- Affidavits
- Purchase Agreement
- Bidder Checklist
- Cut sheets for non-APL materials
- References
REQUIRED STAFFING
IMSA Traffic Signals Level I and II certified employee
- Submit to
- City of Tulsa – City Clerk’s Office, 175 E. 2ND St., Suite 260, Tulsa, OK 74103
- Scope location
- Tulsa, OK
Questions about this IFB
How do I respond to this IFB from City of Tulsa?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Tulsa – City Clerk’s Office, 175 E. 2ND St., Suite 260, Tulsa, OK 74103. For questions, contact Julie Miller.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including City of Tulsa in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Julie Miller. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: IMSA Traffic Signals Level I and II certified employee. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Sealed Bids (1 original and 1 copy), IRS Form W-9 (upon acceptance), Certificate of Insurance, Performance Bond. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest Secure Bidder based on price, specifications, bidder history, experience, delivery time, and performance data" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Tulsa?
All active and historical solicitations from City of Tulsa are tracked and searchable. As a city agency, City of Tulsa regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A - Pricing and Services, Affidavits, Purchase Agreement, Bidder Checklist, Cut sheets for non-APL materials, References. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Tulsa for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tulsa, OK. Review the full solicitation for detailed scope requirements.