City of Syracuse - RFQ IBM i Operations, Maintenance, and Integration Services - 27-158 (2026)
City of SyracuseCity · Syracuse, NY- Due
- Dec 2, 2026
- 19 days left
- Posted
- Nov 8, 2026
- Contract term
- 3 years
- Primary contact
- Laura Padgett
- (315) 448-8286
The 30-second brief
The City of Syracuse is seeking qualified firms and individuals to provide operations, maintenance, and integration development services for its IBM i platform (AS/400, iSeries, System i) running on IBM Power Systems hardware. The IBM i System hosts in-house developed applications supporting daily operations, including payroll, timekeeping, accruals, water billing, historical permitting, engineering, tax, and assessment records. Support spans RPG application code, CL job control, system administration, and integration development with systems like UKG Workforce Central and PeopleSoft. The submission deadline is December 2, 2026, with a question deadline of November 17, 2026. The contract term is 3 years with two 1-year renewal options, and work will be assigned through task orders based on hourly rates.
Technical experience relevant to the function(s) proposed (RPG, CL, IBM i administration, integration) 8 pts (34.8%), Domain experience (payroll, timekeeping, billing, public sector) 6 pts (26.1%), References and past performance 3 pts (13%), Approach to support, availability, and documentation 3 pts (13%), Hourly Rates 3 pts (13%)
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Summary
The City of Syracuse is seeking qualified firms and individuals to provide operations, maintenance, and integration development services for its IBM i platform (AS/400, iSeries, System i) running on IBM Power Systems hardware.
The IBM i System hosts in-house developed applications supporting daily operations, including payroll, timekeeping, accruals, water billing, historical permitting, engineering, tax, and assessment records. Support spans RPG application code, CL job control, system administration, and integration development with systems like UKG Workforce Central and PeopleSoft. The submission deadline is December 2, 2026, with a question deadline of November 17, 2026. The contract term is 3 years with two 1-year renewal options, and work will be assigned through task orders based on hourly rates.
EVALUATION CRITERIA
Technical experience relevant to the function(s) proposed (RPG, CL, IBM i administration, integration) 8 pts (34.8%), Domain experience (payroll, timekeeping, billing, public sector) 6 pts (26.1%), References and past performance 3 pts (13%), Approach to support, availability, and documentation 3 pts (13%), Hourly Rates 3 pts (13%)
REQUIRED ATTACHMENTS
12- Cover letter
- Resume(s)
- Experience summaries
- References
- Hourly rate schedule
- Financial Disclosure Form
- Prior Non-Responsibility Determination Disclosure
- Workforce Diversity Form
- M/WBE Subcontracting Draft Plan
- Non-Collusive Certification
- Non-Discrimination Questionnaire
- Proposal Confirmation
REQUIRED STAFFING
10- Submit to
- https://procurement.opengov.com/portal/syrgov
- Duration
- 36 months
- Scope location
- Syracuse, NY
Questions about this RFQ
How do I respond to this RFQ from City of Syracuse?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 2, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/syrgov. For questions, contact Laura Padgett.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Syracuse in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Laura Padgett at (315) 448-8286. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Standard rate, IBM i system administration, RPG/CL programming, Payroll and timekeeping application support, Integration development or architecture, Senior or lead consultant, After-hours, weekend, or emergency support, On-site work. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical experience relevant to the function(s) proposed (RPG, CL, IBM i administration, integration) 8 pts (34.8%), Domain experience (payroll, timekeeping, billing, public sector) 6 pts (26.1%), Re..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Syracuse?
All active and historical solicitations from City of Syracuse are tracked and searchable. As a city agency, City of Syracuse regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 2, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover letter, Resume(s), Experience summaries, References, Hourly rate schedule, Financial Disclosure Form, Prior Non-Responsibility Determination Disclosure, Workforce Diversity Form, M/WBE Subcontra. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Syracuse for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Syracuse, NY. Review the full solicitation for detailed scope requirements.
