City of Syracuse - RFP Independent Compliance Services for JSCB Phase 3 - 27-163 (2026)
City of SyracuseCity · Syracuse, NY- Due
- Dec 3, 2026
- 26 days left
- Posted
- Nov 1, 2026
- Primary contact
- Laura Padgett
- (315) 448-8286
The 30-second brief
The City of Syracuse and the Syracuse City School District, acting through the Joint Schools Construction Board (JSCB), invite proposals for Independent Compliance Officer (ICO) services for Phase 3 of the Syracuse Schools Construction Program, solicitation 27-163. The selected consultant will provide program-wide Minority- and Women-Owned Business Enterprise (MWBE), Equal Employment Opportunity (EEO), City residency, workforce development, certified payroll, utilization plan, reporting, and related compliance services. The program encompasses approximately 10 school projects with a total program cost not to exceed $400 million and construction contracts estimated at $325 million, extending across multiple phases into early 2036. Proposals are due by December 3, 2026, at 2:30 PM, with a notice of interest deadline on November 20, 2026. Evaluation criteria include firm capacity, competency, experience, qualifications, billing rate schedule, and previous City of Syracuse experience.
ICO Implementation Plan, Master Contract Compliance Register, Monthly Compliance Report/Dashboard, Project Compliance Status Report, Noncompliance & Corrective Action Log, Site Monitoring Reports, Quarterly Board Report, Annual Compliance Report, Contract Closeout Compliance Memo, Final Program Compliance Report/Data Turnover
Education, experience and expertise of principals and key employees; capacity of firm to manage and oversee Phase 3 Diversity Plan requirements; availability of adequate personnel, equipment and other resources; qualifications, competence and past performance of key personnel; specific experience, stability and history of performance on similar projects; proposer understanding of needs and proposed approach
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Summary
The City of Syracuse and the Syracuse City School District, acting through the Joint Schools Construction Board (JSCB), invite proposals for Independent Compliance Officer (ICO) services for Phase 3 of the Syracuse Schools Construction Program, solicitation 27-163.
The selected consultant will provide program-wide Minority- and Women-Owned Business Enterprise (MWBE), Equal Employment Opportunity (EEO), City residency, workforce development, certified payroll, utilization plan, reporting, and related compliance services. The program encompasses approximately 10 school projects with a total program cost not to exceed $400 million and construction contracts estimated at $325 million, extending across multiple phases into early 2036. Proposals are due by December 3, 2026, at 2:30 PM, with a notice of interest deadline on November 20, 2026. Evaluation criteria include firm capacity, competency, experience, qualifications, billing rate schedule, and previous City of Syracuse experience.
EVALUATION CRITERIA
6- Education, experience and expertise of principals and key employees
- Capacity of firm to manage and oversee Phase 3 Diversity Plan requirements
- Availability of adequate personnel, equipment and other resources
- Qualifications, competence and past performance of key personnel
- Specific experience, stability and history of performance on similar projects
- Proposer understanding of needs and proposed approach
REQUIRED DELIVERABLES
10- ICO Implementation Plan
- Master Contract Compliance Register
- Monthly Compliance Report/Dashboard
- Project Compliance Status Report
- Noncompliance & Corrective Action Log
- Site Monitoring Reports
- Quarterly Board Report
- Annual Compliance Report
- Contract Closeout Compliance Memo
- Final Program Compliance Report/Data Turnover
REQUIRED ATTACHMENTS
17- Cover Letter
- Title Page
- Table of Contents
- Executive Summary
- Firm Qualifications
- Project Team
- Relevant Experience
- City of Syracuse/SCSD Experience
- Project Approach
- Staffing and Workload Plan
- Systems/Data Security Approach
- Scope Confirmation
- Fee Proposal
- Form A (Attachment F)
- Professional References
- Financial Capacity
- Additional Information
- Submit to
- https://procurement.opengov.com/portal/syrgov
- Scope location
- Syracuse, NY
Questions about this RFP
How do I respond to this RFP from City of Syracuse?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/syrgov. For questions, contact Laura Padgett.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Syracuse in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Laura Padgett at (315) 448-8286. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: ICO Implementation Plan, Master Contract Compliance Register, Monthly Compliance Report/Dashboard, Project Compliance Status Report, Noncompliance & Corrective Action Log, Site Monitoring Reports, Quarterly Board Report, Annual Compliance Report, Contract Closeout Compliance Memo, Final Program Comp. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Education, experience and expertise of principals and key employees; capacity of firm to manage and oversee Phase 3 Diversity Plan requirements; availability of adequate personnel, equipment and other..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Syracuse?
All active and historical solicitations from City of Syracuse are tracked and searchable. As a city agency, City of Syracuse regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of December 3, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Title Page, Table of Contents, Executive Summary, Firm Qualifications, Project Team, Relevant Experience, City of Syracuse/SCSD Experience, Project Approach, Staffing and Workload Plan,. Review the full document from City of Syracuse for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Syracuse, NY. Review the full solicitation for detailed scope requirements.