City of Surprise - Special Interest Classes, Sports Camps, and Clinics 2027 - RFQu 327106 (2026)
City of SurpriseCity · Surprise, AZ- Due
- Nov 30, 2026
- 15 days left
- Posted
- Nov 12, 2026
- Contract term
- 1 year
- Primary contact
- Michael Smiley
- (623) 222-1857
The 30-second brief
The City of Surprise Parks and Recreation Department is seeking Statements of Qualifications from qualified vendors and instructors to provide a variety of special interest classes, sports activities, clinics, and sports camps for all ages at various locations throughout the city. Program categories include tumbling, arts and crafts, martial arts, life coaching, dance, performing arts, musical theater, cheer, fitness instruction, gymnastics, ceramics/pottery, drawing, painting, jewelry making, crafting, weaving, acting/stage craft, dog obedience, and sports skills. The resultant contracts will be awarded as qualified vendors for services with a 1-year initial term and four (4) 1-year options to renew. Submissions are due by November 30, 2026, at 3:00 pm via the OpenGov e-procurement portal. An optional pre-submittal meeting is scheduled for November 19, 2026, and questions are due by November 20, 2026.
Course Description (20 points), Course Availability (20 points), Course Site Location (20 points), Course Size (20 points), Course Demand (20 points)
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Summary
The City of Surprise Parks and Recreation Department is seeking Statements of Qualifications from qualified vendors and instructors to provide a variety of special interest classes, sports activities, clinics, and sports camps for all ages at various locations throughout the city.
Program categories include tumbling, arts and crafts, martial arts, life coaching, dance, performing arts, musical theater, cheer, fitness instruction, gymnastics, ceramics/pottery, drawing, painting, jewelry making, crafting, weaving, acting/stage craft, dog obedience, and sports skills. The resultant contracts will be awarded as qualified vendors for services with a 1-year initial term and four (4) 1-year options to renew. Submissions are due by November 30, 2026, at 3:00 pm via the OpenGov e-procurement portal. An optional pre-submittal meeting is scheduled for November 19, 2026, and questions are due by November 20, 2026.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
12- Offer Form
- Cover Letter
- Terms & Conditions Exceptions
- License Requirements
- Affidavit of Non-Collusion
- Immigration Warranty
- Certificate of Insurability
- MBWE Local Vendor Form
- Compliance with A.R.S. § 35-393.01 Confirmation
- Affidavit of Compliance with A.R.S. § 35-394
- Vendor W-9
- Offer and Acceptance
- Submit to
- https://procurement.opengov.com/portal/surpriseaz
- Duration
- 60 months
- Scope location
- Surprise, AZ
Questions about this RFQ
How do I respond to this RFQ from City of Surprise?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 30, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/surpriseaz. For questions, contact Michael Smiley.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Surprise in AZ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Michael Smiley at (623) 222-1857. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Course Description (20 points), Course Availability (20 points), Course Site Location (20 points), Course Size (20 points), Course Demand (20 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Surprise?
All active and historical solicitations from City of Surprise are tracked and searchable. As a city agency, City of Surprise regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Offer Form, Cover Letter, Terms & Conditions Exceptions, License Requirements, Affidavit of Non-Collusion, Immigration Warranty, Certificate of Insurability, MBWE Local Vendor Form, Compliance with A.. Review the full document from City of Surprise for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Surprise, AZ. Review the full solicitation for detailed scope requirements.
