City of Stillwater Mobile Food and Beverage Vendor Concessions Stillwater Ice Rink RFP 26-2025 Addendum 1 - 2026
City of StillwaterCity · Stillwater, OK- Due
- Oct 23, 2026
- Deadline passed
- Posted
- Oct 14, 2026
- Primary contact
- John McClenny
- (555) 123-4567
The 30-second brief
The City of Stillwater invites competitive rental offers from qualified mobile food and beverage vendors for designated concession spaces near the Stillwater Ice Rink at Block 34. The City intends to make available one food-vendor space and one beverage-vendor space during each rental period, running from November 7, 2026, through January 23, 2027. Vendors pay the City for the opportunity to operate; the City is not purchasing food or beverage services under this solicitation. Responses are due via IonWave by October 23, 2026, at 5:30 PM (CT), with a questions deadline of October 21, 2026. Required submissions include a valid City of Stillwater Mobile Food Establishment License, certificate of liability insurance naming the City as an additional insured, and a brief description of the proposed food or beverage operation and products to be sold.
Highest dollar rental offer from a responsive, responsible vendor
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Summary
The City of Stillwater invites competitive rental offers from qualified mobile food and beverage vendors for designated concession spaces near the Stillwater Ice Rink at Block 34.
The City intends to make available one food-vendor space and one beverage-vendor space during each rental period, running from November 7, 2026, through January 23, 2027. Vendors pay the City for the opportunity to operate; the City is not purchasing food or beverage services under this solicitation. Responses are due via IonWave by October 23, 2026, at 5:30 PM (CT), with a questions deadline of October 21, 2026. Required submissions include a valid City of Stillwater Mobile Food Establishment License, certificate of liability insurance naming the City as an additional insured, and a brief description of the proposed food or beverage operation and products to be sold.
EVALUATION CRITERIA
Highest dollar rental offer from a responsive, responsible vendor
REQUIRED ATTACHMENTS
Valid City of Stillwater Mobile Food Establishment License, Certificate of liability insurance naming the City of Stillwater as an additional insured, Brief description of the proposed food or beverage operation and products to be sold
- Submit to
- https://stillwater.ionwave.net
- Scope location
- Stillwater, OK
Questions about this RFP
How do I respond to this RFP from City of Stillwater?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 23, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://stillwater.ionwave.net. For questions, contact John McClenny.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Stillwater in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is John McClenny at (555) 123-4567. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Highest dollar rental offer from a responsive, responsible vendor" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Stillwater?
All active and historical solicitations from City of Stillwater are tracked and searchable. As a city agency, City of Stillwater regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Valid City of Stillwater Mobile Food Establishment License, Certificate of liability insurance naming the City of Stillwater as an additional insured, Brief description of the proposed food or beverag. Review the full document from City of Stillwater for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Stillwater, OK. Review the full solicitation for detailed scope requirements.