City of Stillwater - 10th Avenue and Main Street Improvements Project 26TR12 - 23-2026 (2026)
City of StillwaterCity · Stillwater, OK- Due
- Nov 4, 2026
- 6 days left
- Posted
- Oct 10, 2026
- Primary contact
- John McClenny
The 30-second brief
The City of Stillwater is seeking bids for the rehabilitation and improvement of the existing mini-roundabout at 10th Avenue and Main Street under Bid No. 23-2026 and Project 26TR12. The scope of work primarily includes pavement repair, landscaping, lighting, signing and striping, full depth pavement repair, stamped concrete rehabilitation, Hackett stone wall installation, utility and irrigation relocation, and other related roadway improvements in Stillwater, Oklahoma. Bids will be received electronically through the City's online bidding portal until 3:00 PM on November 4, 2026. An optional pre-bid conference is scheduled for October 21, 2026, at 10:00 AM, and questions are due by October 28, 2026. A bid bond or guarantee of not less than 5% of the amount bid is required.
Unclassified Excavation, Temporary Fiber Log, Aggregate Base Type A Plant Mixed, Subgrade Method B, Separator Fabric (Mirafi 160 or Equivalent), Dowel Jointed P.C.C. Pvmt. (Placement), 6" P.C. Concrete Pavement, Tactile Warning Device-New (ODOT Type C), Removal of Pavement, Sawing Pavement, Mobilization, Construction Staking Level II, Removal of Existing Signs, Traffic Symbols (Yield Line, Circular Arrow), Crosswalk Striping (Multi-Polymer)(24" Wide)(White), Traffic Stripe (Multi-Polymer)(4" Wide)(White), Traffic Stripe (Multi-Polymer)(4" Wide)(Yellow), Pavement Marking Removal (Striping), Pavement Marking Removal (Symbols), Construction Traffic Control, Solar Lighting (MS-200, Yellow, Or Approved Equal), Street Name Sign and Frame, 12-Ft Sign Pole Base (4" Smooth Aluminum, Black), 14-Ft Sign Pole Base (4" Smooth Aluminum, Black), Yield Sign MUTCD #R1-2 and Frame, To Traffic in Circle Sign MUTCD #R1-2bP and Frame, Pedestrian Crossing Sign MUTCD #R1-6A, Concrete Washout, Bonds & Insurance, Landscaping (Plants & Topsoil), Irrigation, Downtown Stillwater Signage, Hardscaping, Stamped Concrete Rehabilitation (Including New Rubber Curb), Demolition, Roundabout Solar Lighting (MS-127, Yellow, Flush Mounted Core-Drilled or Approved Equal), Full Replacement of 4-Inch Stamped Concrete Apron (Including Mountable Curb)
Lowest and best responsible bidder
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Summary
The City of Stillwater is seeking bids for the rehabilitation and improvement of the existing mini-roundabout at 10th Avenue and Main Street under Bid No. 23-2026 and Project 26TR12.
The scope of work primarily includes pavement repair, landscaping, lighting, signing and striping, full depth pavement repair, stamped concrete rehabilitation, Hackett stone wall installation, utility and irrigation relocation, and other related roadway improvements in Stillwater, Oklahoma. Bids will be received electronically through the City's online bidding portal until 3:00 PM on November 4, 2026. An optional pre-bid conference is scheduled for October 21, 2026, at 10:00 AM, and questions are due by October 28, 2026. A bid bond or guarantee of not less than 5% of the amount bid is required.
EVALUATION CRITERIA
Lowest and best responsible bidder
REQUIRED DELIVERABLES
Unclassified Excavation, Temporary Fiber Log, Aggregate Base Type A Plant Mixed, Subgrade Method B, Separator Fabric (Mirafi 160 or Equivalent), Dowel Jointed P.C.C. Pvmt. (Placement), 6" P.C. Concrete Pavement, Tactile Warning Device-New (ODOT Type C), Removal of Pavement, Sawing Pavement, Mobilization, Construction Staking Level II, Removal of Existing Signs, Traffic Symbols (Yield Line, Circular Arrow), Crosswalk Striping (Multi-Polymer)(24" Wide)(White), Traffic Stripe (Multi-Polymer)(4" Wide)(White), Traffic Stripe (Multi-Polymer)(4" Wide)(Yellow), Pavement Marking Removal (Striping), Pavement Marking Removal (Symbols), Construction Traffic Control, Solar Lighting (MS-200, Yellow, Or Approved Equal), Street Name Sign and Frame, 12-Ft Sign Pole Base (4" Smooth Aluminum, Black), 14-Ft Sign Pole Base (4" Smooth Aluminum, Black), Yield Sign MUTCD #R1-2 and Frame, To Traffic in Circle Sign MUTCD #R1-2bP and Frame, Pedestrian Crossing Sign MUTCD #R1-6A, Concrete Washout, Bonds & Insurance, Landscaping (Plants & Topsoil), Irrigation, Downtown Stillwater Signage, Hardscaping, Stamped Concrete Rehabilitation (Including New Rubber Curb), Demolition, Roundabout Solar Lighting (MS-127, Yellow, Flush Mounted Core-Drilled or Approved Equal), Full Replacement of 4-Inch Stamped Concrete Apron (Including Mountable Curb)
REQUIRED ATTACHMENTS
7- Non-Collusion Affidavit
- Business Relationships Affidavit
- Firearms Non-Discrimination Affidavit
- Certificate of Non-Discrimination
- Contractor Qualifications Statement
- Bid Bond (5%)
- Local Bidder Preference Documentation
- Submit to
- https://stillwater.ionwave.net
- Scope location
- Stillwater, OK
Questions about this BID
How do I respond to this Bid from City of Stillwater?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://stillwater.ionwave.net. For questions, contact John McClenny.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Stillwater in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is John McClenny. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Unclassified Excavation, Temporary Fiber Log, Aggregate Base Type A Plant Mixed, Subgrade Method B, Separator Fabric (Mirafi 160 or Equivalent), Dowel Jointed P.C.C. Pvmt. (Placement), 6" P.C. Concrete Pavement, Tactile Warning Device-New (ODOT Type C), Removal of Pavement, Sawing Pavement, Mobiliza. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest and best responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Stillwater?
All active and historical solicitations from City of Stillwater are tracked and searchable. As a city agency, City of Stillwater regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 4, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Non-Collusion Affidavit, Business Relationships Affidavit, Firearms Non-Discrimination Affidavit, Certificate of Non-Discrimination, Contractor Qualifications Statement, Bid Bond (5%), Local Bidder Pr. Review the full document from City of Stillwater for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Stillwater, OK. Review the full solicitation for detailed scope requirements.