City of Stillwater - Mobile Food and Beverage Vendor Concessions Stillwater Ice Rink - 26-2025 Addendum 1
City of StillwaterCity · Stillwater, OK- Due
- Oct 23, 2026
- Deadline passed
- Posted
- Oct 14, 2026
- Duration
- 3 months
- Primary contact
- John McClenny
The 30-second brief
The City of Stillwater invites competitive rental offers from qualified mobile food and beverage vendors for designated concession spaces near the Stillwater Ice Rink at Block 34. The City intends to make available one food-vendor space and one beverage-vendor space during each rental period. Vendors pay the City for the opportunity to operate; the City is not purchasing food or beverage services under this solicitation. Each respondent must submit a complete response in IonWave by the deadline, including attachments listed in the Response Attachments tab in Ionwave. The rink season runs November 7, 2026, through January 23, 2027.
FOOD VENDOR SPACE, BEVERAGE VENDOR SPACE, November 7-20, 2026, November 21-December 4, 2026, December 5-18, 2026, December 19, 2026-January 1, 2027, January 2-15, 2027, January 16-23, 2027
Highest dollar rental offer
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Summary
The City of Stillwater invites competitive rental offers from qualified mobile food and beverage vendors for designated concession spaces near the Stillwater Ice Rink at Block 34.
The City intends to make available one food-vendor space and one beverage-vendor space during each rental period. Vendors pay the City for the opportunity to operate; the City is not purchasing food or beverage services under this solicitation. Each respondent must submit a complete response in IonWave by the deadline, including attachments listed in the Response Attachments tab in Ionwave. The rink season runs November 7, 2026, through January 23, 2027.
EVALUATION CRITERIA
Highest dollar rental offer
REQUIRED DELIVERABLES
15- FOOD VENDOR SPACE
- BEVERAGE VENDOR SPACE
- November 7-20
- 2026
- November 21-December 4
- 2026
- December 5-18
- 2026
- December 19
- 2026-January 1
- 2027
- January 2-15
- 2027
- January 16-23
- 2027
REQUIRED ATTACHMENTS
Valid City of Stillwater Mobile Food Establishment License, Certificate of liability insurance naming the City of Stillwater as an additional insured, Brief description of the proposed food or beverage operation and products to be sold
- Submit to
- https://stillwater.ionwave.net/PublicDetail.aspx?bidID=394&SourceType=1
- Scope location
- Stillwater, OK
Questions about this RFP
How do I respond to this RFP from City of Stillwater?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://stillwater.ionwave.net/PublicDetail.aspx?bidID=394&SourceType=1. For questions, contact John McClenny.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Stillwater in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is John McClenny. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: FOOD VENDOR SPACE, BEVERAGE VENDOR SPACE, November 7-20, 2026, November 21-December 4, 2026, December 5-18, 2026, December 19, 2026-January 1, 2027, January 2-15, 2027, January 16-23, 2027. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Highest dollar rental offer" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Stillwater?
All active and historical solicitations from City of Stillwater are tracked and searchable. As a city agency, City of Stillwater regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Valid City of Stillwater Mobile Food Establishment License, Certificate of liability insurance naming the City of Stillwater as an additional insured, Brief description of the proposed food or beverag. Review the full document from City of Stillwater for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Stillwater, OK. Review the full solicitation for detailed scope requirements.