City of Somerville - PoolPak Maintenance and Repairs - IFB # 27-16 (2026)
City of SomervilleCity · Somerville, MA- Due
- Oct 7, 2026
- Deadline passed
- Posted
- Sep 23, 2026
- Contract term
- 1 year
- Primary contact
- Logan Carroll
- (617) 625-6600 ext 5700
The 30-second brief
The City of Somerville Department of Public Works is seeking a qualified vendor for labor and equipment required to inspect, maintain, and repair PoolPak dehumidification equipment at Ginny Smithers Pool, located at John F. Kennedy School, 5 Cherry Street, Somerville, MA 02144. The scope includes routine service and maintenance (six visits per year), on-call repair services, and emergency repair services for mechanical, electrical, and instrumentation systems. The estimated construction cost is $45,000.00 per year under a one-year contract with two optional renewal years. Bids are due by October 7, 2026, at 3:00 PM EST. Questions are due by September 30, 2026, by 2:00 PM EST, and an optional site visit is scheduled for September 30, 2026. Required compliance includes State Prevailing Wages, a 5% bid deposit/guaranty, a 50% payment bond, OSHA 10-hour training certification, living wage compliance, vulnerable road users ordinance, wage theft ordinance, and responsible employer ordinance. Award will be made to the responsible and eligible bidder submitting the lowest total price.
Routine service and maintenance (6 visits per year including belt and filter changes, Lubrication, System checks); On-call repair services; Emergency repair services
Lowest total price
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Summary
The City of Somerville Department of Public Works is seeking a qualified vendor for labor and equipment required to inspect, maintain, and repair PoolPak dehumidification equipment at Ginny Smithers Pool, located at John F. Kennedy School, 5 Cherry Street, Somerville, MA 02144.
The scope includes routine service and maintenance (six visits per year), on-call repair services, and emergency repair services for mechanical, electrical, and instrumentation systems. The estimated construction cost is $45,000.00 per year under a one-year contract with two optional renewal years. Bids are due by October 7, 2026, at 3:00 PM EST. Questions are due by September 30, 2026, by 2:00 PM EST, and an optional site visit is scheduled for September 30, 2026. Required compliance includes State Prevailing Wages, a 5% bid deposit/guaranty, a 50% payment bond, OSHA 10-hour training certification, living wage compliance, vulnerable road users ordinance, wage theft ordinance, and responsible employer ordinance. Award will be made to the responsible and eligible bidder submitting the lowest total price.
EVALUATION CRITERIA
Lowest total price
REQUIRED DELIVERABLES
3- Routine service and maintenance (6 visits per year including belt and filter changes, Lubrication, System checks)
- On-call repair services
- Emergency repair services
REQUIRED ATTACHMENTS
14- Signed Cover Letter
- Form for General Bid
- Somerville Living Wage Form
- Quality Requirements Form
- Certificate of Non-Collusion & Tax Compliance
- Certificate of Signature Authority
- Reference Form
- 5% Bid Deposit
- Prevailing / Davis Bacon Wages Statement of Compliance Form
- Wage Theft Certification Form
- OSHA Form
- Vulnerable Road Users Ordinance
- Acknowledgement of Addenda
- Signed W9
REQUIRED STAFFING
Regular Hours, Emergency/After Hours
- Submit to
- https://www.bidexpress.com/businesses/33100/home or sealed bids delivered to City of Somerville, Procurement & Contracting Services Department, Attn: Logan Carroll, Procurement Manager, 93 Highland Avenue, Somerville, MA 02143
- Duration
- 12 months
- Scope location
- Somerville, MA
Questions about this IFB
How do I respond to this IFB from City of Somerville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 7, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.bidexpress.com/businesses/33100/home or sealed bids delivered to City of Somerville, Procurement & Contracting Services Department, Attn: Logan Carroll, Procurement Manager, 93 Highland Avenue, Somerville, MA 02143. For questions, contact Logan Carroll.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including City of Somerville in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Logan Carroll at (617) 625-6600 ext 5700. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Regular Hours, Emergency/After Hours. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Routine service and maintenance (6 visits per year including belt and filter changes, Lubrication, System checks); On-call repair services; Emergency repair services. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest total price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Somerville?
All active and historical solicitations from City of Somerville are tracked and searchable. As a city agency, City of Somerville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signed Cover Letter, Form for General Bid, Somerville Living Wage Form, Quality Requirements Form, Certificate of Non-Collusion & Tax Compliance, Certificate of Signature Authority, Reference Form, 5%. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Somerville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Somerville, MA. Review the full solicitation for detailed scope requirements.