City of Somerville Inspection, Repairs & Maintenance to Fire Detection Systems - IFB # 27-19 (2026)
City of SomervilleCity · Somerville, MA- Due
- Oct 14, 2026
- Deadline passed
- Posted
- Sep 30, 2026
- Contract term
- 1 year
- Primary contact
- Logan Carroll
- (617) 625-6600 ext 5200
The 30-second brief
The City of Somerville Department of Public Works seeks qualified contractors to perform biannual inspections, testing, installation, maintenance, and repair service of fire detection systems and devices supporting all city facilities. The work includes standard and emergency maintenance, repairs to bring equipment up to code, and support during state elevator inspections across various municipal and school buildings in Somerville, Massachusetts. The estimated construction cost is $150,000 annually under a one-year contract with two optional renewal years. Bids are due by October 14, 2026, at 2:00 PM EST, following a question deadline of October 8, 2026, and an optional pre-bid site visit on October 6, 2026. Requirements include MGL c. 149 vertical construction compliance, state prevailing wages, 100% performance and payment bonds, a 5% bid deposit, DCAMM certification in alarm systems, Massachusetts C and D licenses, U.S. fire alarm manufacturer certification, and compliance with local ordinances regarding living wages, wage theft, vulnerable road users, and responsible employers. Award will be based on the lowest total price from a responsive and responsible bidder.
Biannual inspections, Testing, Installation, Maintenance and repair service of Fire Detection Systems and devices, Emergency/urgent maintenance and repairs, Elevator inspection assistance
Lowest total price
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Summary
The City of Somerville Department of Public Works seeks qualified contractors to perform biannual inspections, testing, installation, maintenance, and repair service of fire detection systems and devices supporting all city facilities.
The work includes standard and emergency maintenance, repairs to bring equipment up to code, and support during state elevator inspections across various municipal and school buildings in Somerville, Massachusetts. The estimated construction cost is $150,000 annually under a one-year contract with two optional renewal years. Bids are due by October 14, 2026, at 2:00 PM EST, following a question deadline of October 8, 2026, and an optional pre-bid site visit on October 6, 2026. Requirements include MGL c. 149 vertical construction compliance, state prevailing wages, 100% performance and payment bonds, a 5% bid deposit, DCAMM certification in alarm systems, Massachusetts C and D licenses, U.S. fire alarm manufacturer certification, and compliance with local ordinances regarding living wages, wage theft, vulnerable road users, and responsible employers. Award will be based on the lowest total price from a responsive and responsible bidder.
EVALUATION CRITERIA
Lowest total price
REQUIRED DELIVERABLES
6- Biannual inspections
- Testing
- Installation
- Maintenance and repair service of Fire Detection Systems and devices
- Emergency/urgent maintenance and repairs
- Elevator inspection assistance
REQUIRED ATTACHMENTS
23- Signed Cover Letter
- Form for General Bid
- Bid Form for Alternates
- Unit Price Form
- Somerville Living Wage Form
- Quality Requirements Form
- Certificate of Non-Collusion & Tax Compliance
- Certificate of Signature Authority
- Reference Form
- 5% Bid Deposit
- Prevailing / Davis Bacon Wages Statement of Compliance Form
- Wage Theft Certification Form
- DCAMM Certification and Update Statement - Alarm Systems
- OSHA Form
- Vulnerable Road Users Ordinance
- Responsible Employer Ordinance
- Acknowledgement of Addenda
- Signed W9
- Certificate of Good Standing from Secretary of State
- Certificate of Insurance
- Statement of Management
- Performance Bond
- Payment Bond
REQUIRED STAFFING
Regular Time, After Hours/Emergency Time
- Submit to
- https://www.bidexpress.com/businesses/33100/home
- Duration
- 12 months
- Scope location
- Somerville, MA
Questions about this IFB
How do I respond to this IFB from City of Somerville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.bidexpress.com/businesses/33100/home. For questions, contact Logan Carroll.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including City of Somerville in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Logan Carroll at (617) 625-6600 ext 5200. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Regular Time, After Hours/Emergency Time. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Biannual inspections, Testing, Installation, Maintenance and repair service of Fire Detection Systems and devices, Emergency/urgent maintenance and repairs, Elevator inspection assistance. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest total price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Somerville?
All active and historical solicitations from City of Somerville are tracked and searchable. As a city agency, City of Somerville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signed Cover Letter, Form for General Bid, Bid Form for Alternates, Unit Price Form, Somerville Living Wage Form, Quality Requirements Form, Certificate of Non-Collusion & Tax Compliance, Certificate. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Somerville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Somerville, MA. Review the full solicitation for detailed scope requirements.