City of Somerville - Inspection, Maintenance & Repairs to Fire Suppression Systems - IFB # 27-19 (2026)
City of SomervilleCity · Somerville, MA- Due
- Oct 14, 2026
- Deadline passed
- Posted
- Sep 30, 2026
- Contract term
- 1 year
- Primary contact
- Logan Carroll
- (617) 625-6600 ext 5100
The 30-second brief
The City of Somerville Department of Public Works seeks qualified contractors to perform biannual inspections, testing, maintenance, and repair services for fire suppression systems and devices supporting all city facilities under IFB # 27-19. The scope of work encompasses standard and emergency or urgent maintenance, five-year internal assessments, annual fire pump inspections, on-call repairs, and replacement parts to bring equipment up to code. Covered assets include control panels, flame detectors, water flow monitors, tamper switch monitors, wet and dry sprinkler systems, standpipes, backflow preventers, and specific kitchen range hood suppression systems across various municipal and school locations in Somerville, Massachusetts. The estimated annual construction cost is $120,000.00, with a contract term from December 1, 2026, through November 30, 2027, plus two optional renewal years. Bids are due by October 14, 2026, at 3:00 PM EST, following an optional pre-bid site visit on October 6, 2026. Requirements include a 5% bid deposit, DCAMM certification in Fire Protection Sprinkler Systems, sprinkler fitter and D technician licenses, state prevailing wages, payment bond of 50% of contract value, OSHA 10 safety training, and local ordinances.
Semi-Annual Inspection, Testing & Maintenance of Fire Suppression Systems, Five-Year Assessment of Fire Suppression Systems, Annual Fire Pump Inspections, On-Call & Emergency Repairs, Parts & Materials
Lowest total price
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Summary
The City of Somerville Department of Public Works seeks qualified contractors to perform biannual inspections, testing, maintenance, and repair services for fire suppression systems and devices supporting all city facilities under IFB # 27-19.
The scope of work encompasses standard and emergency or urgent maintenance, five-year internal assessments, annual fire pump inspections, on-call repairs, and replacement parts to bring equipment up to code. Covered assets include control panels, flame detectors, water flow monitors, tamper switch monitors, wet and dry sprinkler systems, standpipes, backflow preventers, and specific kitchen range hood suppression systems across various municipal and school locations in Somerville, Massachusetts. The estimated annual construction cost is $120,000.00, with a contract term from December 1, 2026, through November 30, 2027, plus two optional renewal years. Bids are due by October 14, 2026, at 3:00 PM EST, following an optional pre-bid site visit on October 6, 2026. Requirements include a 5% bid deposit, DCAMM certification in Fire Protection Sprinkler Systems, sprinkler fitter and D technician licenses, state prevailing wages, payment bond of 50% of contract value, OSHA 10 safety training, and local ordinances.
EVALUATION CRITERIA
Lowest total price
REQUIRED DELIVERABLES
6- Semi-Annual Inspection
- Testing & Maintenance of Fire Suppression Systems
- Five-Year Assessment of Fire Suppression Systems
- Annual Fire Pump Inspections
- On-Call & Emergency Repairs
- Parts & Materials
REQUIRED ATTACHMENTS
15- Signed Cover Letter
- Form for General Bid
- Somerville Living Wage Form
- Quality Requirements Form
- Certificate of Non-Collusion & Tax Compliance
- Certificate of Signature Authority
- Reference Form
- 5% Bid Deposit
- Prevailing / Davis Bacon Wages Statement of Compliance Form
- Wage Theft Certification Form
- DCAMM Certification and Update Statement - Fire Protection Sprinkler Systems
- OSHA Form
- Vulnerable Road Users Ordinance
- Acknowledgement of Addenda
- Signed W9
REQUIRED STAFFING
Regular Time, After Hours/Emergency Time
- Submit to
- https://www.bidexpress.com/businesses/33100/home
- Duration
- 12 months
- Scope location
- Somerville, MA
Questions about this IFB
How do I respond to this IFB from City of Somerville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.bidexpress.com/businesses/33100/home. For questions, contact Logan Carroll.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including City of Somerville in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Logan Carroll at (617) 625-6600 ext 5100. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Regular Time, After Hours/Emergency Time. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Semi-Annual Inspection, Testing & Maintenance of Fire Suppression Systems, Five-Year Assessment of Fire Suppression Systems, Annual Fire Pump Inspections, On-Call & Emergency Repairs, Parts & Materials. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest total price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Somerville?
All active and historical solicitations from City of Somerville are tracked and searchable. As a city agency, City of Somerville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signed Cover Letter, Form for General Bid, Somerville Living Wage Form, Quality Requirements Form, Certificate of Non-Collusion & Tax Compliance, Certificate of Signature Authority, Reference Form, 5%. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Somerville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Somerville, MA. Review the full solicitation for detailed scope requirements.