City of Somerville On-Call Fleet Repairs: Light Duty/Non-Commercial IFB# 27-07 2026
City of SomervilleCity · Somerville, MA- Due
- Sep 9, 2026
- Deadline passed
- Posted
- Aug 26, 2026
- Contract term
- 1 year
- Primary contact
- Logan Carroll
- (617) 625-1344
The 30-second brief
The City of Somerville Department of Public Works is soliciting bids for on-call automotive maintenance and repair services for its light-duty and non-commercial fleet, primarily consisting of Ford trucks. The scope includes engine, transmission, coolant, steering, suspension, brake, and air conditioning system repairs. Vendors must provide all labor, equipment, and parts meeting OEM standards and utilize IDS VSM2 Diagnostic tools. Requirements include at least five years in the auto repair business, ASE-certified mechanics, and a facility within ten miles of 1 Franey Rd., Somerville. The contract term is one year with two optional renewal years. Bids are due by September 9, 2026, at 2:00 PM EST, with a question deadline of September 3, 2026.
Sealed bid package, Cover letter, Quality Requirements Form, Price Form, Reference Form, Non-Collusion Form and Tax Compliance Certification, Certificate of Authority, Somerville Living Wage Ordinance Certification Form
Lowest total price from a responsible and responsive bidder
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Summary
The City of Somerville Department of Public Works is soliciting bids for on-call automotive maintenance and repair services for its light-duty and non-commercial fleet, primarily consisting of Ford trucks.
The scope includes engine, transmission, coolant, steering, suspension, brake, and air conditioning system repairs. Vendors must provide all labor, equipment, and parts meeting OEM standards and utilize IDS VSM2 Diagnostic tools. Requirements include at least five years in the auto repair business, ASE-certified mechanics, and a facility within ten miles of 1 Franey Rd., Somerville. The contract term is one year with two optional renewal years. Bids are due by September 9, 2026, at 2:00 PM EST, with a question deadline of September 3, 2026.
EVALUATION CRITERIA
Lowest total price from a responsible and responsive bidder
REQUIRED DELIVERABLES
8- Sealed bid package
- Cover letter
- Quality Requirements Form
- Price Form
- Reference Form
- Non-Collusion Form and Tax Compliance Certification
- Certificate of Authority
- Somerville Living Wage Ordinance Certification Form
REQUIRED ATTACHMENTS
4- Exhibit A: Fleet Profile
- Appendix A: City’s General Terms and Conditions
- Supplier Diversity Form
- W-9
REQUIRED STAFFING
Regular Time (Monday-Friday 7:30 AM-5:00 PM), Outside Regular Hours (Evenings, Weekends & Holidays)
- Submit to
- 93 Highland Avenue, Somerville, MA 02143
- Scope location
- Somerville, MA
Questions about this IFB
How do I respond to this IFB from City of Somerville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 93 Highland Avenue, Somerville, MA 02143. For questions, contact Logan Carroll.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including City of Somerville in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Logan Carroll at (617) 625-1344. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Regular Time (Monday-Friday 7:30 AM-5:00 PM), Outside Regular Hours (Evenings, Weekends & Holidays). Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Sealed bid package, Cover letter, Quality Requirements Form, Price Form, Reference Form, Non-Collusion Form and Tax Compliance Certification, Certificate of Authority, Somerville Living Wage Ordinance Certification Form. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest total price from a responsible and responsive bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Somerville?
All active and historical solicitations from City of Somerville are tracked and searchable. As a city agency, City of Somerville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A: Fleet Profile, Appendix A: City’s General Terms and Conditions, Supplier Diversity Form, W-9. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Somerville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Somerville, MA. Review the full solicitation for detailed scope requirements.