City of Santa Monica Transit Bus CNG Fuel System Repair - Bid No. 4528
City of Santa MonicaCity · Santa Monica, CA- Due
- Dec 4, 2026
- 20 days left
- Posted
- Nov 10, 2026
- Contract term
- 3 years
- Primary contact
- David Nanjo
- (310) 458-1975 ext 2387
The 30-second brief
The City of Santa Monica is seeking bids for inspection and repair services to methane fuel systems on heavy-duty vehicles for Transportation (SMDOT) and Public Works (PW) departments. Services include CNG fuel system tank refurbishment, inspection, and repair, periodic regulatory cylinder inspections, and post-accident cylinder inspections for transit buses and service vehicles including NABI, Gillig, and New Flyer buses and Ford F-250 trucks under Bid No. 4528. Submissions are due by December 4, 2026, at 3:00 PM via the City's online vendor portal, with questions due by November 16, 2026. The contract includes a 3-year term with potential 4 one-year renewal options, and requires compliance with Santa Monica Living Wage Ordinance and prevailing wage provisions.
Refurbishment of vehicle fuel systems (labor and parts), CNG fuel tank mounting cradle refurbishment (galvanizing), Replacement CNG tanks, CNG tank inspections on buses and service vehicles, CNG service and repair hourly labor, Emergency after-hours rate, Transportation fees, Parts markup
Experience / Technical Competence (25%), Cost (20%), Ability to Meet Work Plan / Timelines (25%), Stability / References (10%), Value Add / Breadth of Service (10%), Quality Control (10%)
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Summary
The City of Santa Monica is seeking bids for inspection and repair services to methane fuel systems on heavy-duty vehicles for Transportation (SMDOT) and Public Works (PW) departments.
Services include CNG fuel system tank refurbishment, inspection, and repair, periodic regulatory cylinder inspections, and post-accident cylinder inspections for transit buses and service vehicles including NABI, Gillig, and New Flyer buses and Ford F-250 trucks under Bid No. 4528. Submissions are due by December 4, 2026, at 3:00 PM via the City's online vendor portal, with questions due by November 16, 2026. The contract includes a 3-year term with potential 4 one-year renewal options, and requires compliance with Santa Monica Living Wage Ordinance and prevailing wage provisions.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
8- Refurbishment of vehicle fuel systems (labor and parts)
- CNG fuel tank mounting cradle refurbishment (galvanizing)
- Replacement CNG tanks
- CNG tank inspections on buses and service vehicles
- CNG service and repair hourly labor
- Emergency after-hours rate
- Transportation fees
- Parts markup
REQUIRED ATTACHMENTS
7- Certification of Compliance
- Non-Collusion Form
- Experience Statement
- Oaks Initiative Disclosure Form
- Levine Act Disclosure Form
- Living Wage Ordinance Certification
- Workers' Compensation Coverage Exemption Declaration Form
- Submit to
- https://procurement.opengov.com/portal/santa-monica-ca
- Duration
- 36 months
- Scope location
- Santa Monica, CA
Questions about this BID
How do I respond to this Bid from City of Santa Monica?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/santa-monica-ca. For questions, contact David Nanjo.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Santa Monica in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is David Nanjo at (310) 458-1975 ext 2387. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Refurbishment of vehicle fuel systems (labor and parts), CNG fuel tank mounting cradle refurbishment (galvanizing), Replacement CNG tanks, CNG tank inspections on buses and service vehicles, CNG service and repair hourly labor, Emergency after-hours rate, Transportation fees, Parts markup. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience / Technical Competence (25%), Cost (20%), Ability to Meet Work Plan / Timelines (25%), Stability / References (10%), Value Add / Breadth of Service (10%), Quality Control (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Santa Monica?
All active and historical solicitations from City of Santa Monica are tracked and searchable. As a city agency, City of Santa Monica regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 4, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certification of Compliance, Non-Collusion Form, Experience Statement, Oaks Initiative Disclosure Form, Levine Act Disclosure Form, Living Wage Ordinance Certification, Workers' Compensation Coverage. Review the full document from City of Santa Monica for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Santa Monica, CA. Review the full solicitation for detailed scope requirements.
