City of San Ramon - Fountain Maintenance and Equipment Repair Services RFP - 2026
City of San RamonCity · San Ramon, CA- Due
- Oct 22, 2026
- Deadline passed
- Posted
- Sep 14, 2026
- Contract term
- 3 years
- Primary contact
- Matt Ramirez
- (555) 123-4567
The 30-second brief
The City of San Ramon is seeking proposals from qualified contractors to provide comprehensive fountain maintenance and equipment repair services at city-owned and operated display fountains, including Bollinger Fountain, Step Fountain, Reflection Fountain, and Meadow Fountain. The work encompasses routine water quality testing, debris removal, pump and nozzle maintenance, chemical feeder inspections, electrical checks, filter backwashing, and emergency repair services. The initial contract term is 3.5 years with options to renew for up to two additional one-year terms. Proposals are due by October 22, 2026, at 2:00 p.m. A virtual pre-submittal meeting is scheduled for September 24, 2026, and questions are due by October 6, 2026. Prevailing wage requirements and specific licensing such as a Pesticide Business License and Qualified Applicator License apply.
General qualifications (20), Relevant experience (15), Proposed staffing (15), Pricing (20), Proposed approach (10), Responsiveness (10), References (10), Interview if requested (100)
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Summary
The City of San Ramon is seeking proposals from qualified contractors to provide comprehensive fountain maintenance and equipment repair services at city-owned and operated display fountains, including Bollinger Fountain, Step Fountain, Reflection Fountain, and Meadow Fountain.
The work encompasses routine water quality testing, debris removal, pump and nozzle maintenance, chemical feeder inspections, electrical checks, filter backwashing, and emergency repair services. The initial contract term is 3.5 years with options to renew for up to two additional one-year terms. Proposals are due by October 22, 2026, at 2:00 p.m. A virtual pre-submittal meeting is scheduled for September 24, 2026, and questions are due by October 6, 2026. Prevailing wage requirements and specific licensing such as a Pesticide Business License and Qualified Applicator License apply.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
10- Cover Letter
- General Qualifications
- Experience
- Staffing
- Price
- Proposed Approach
- Signed Addenda
- Business License
- Insurance Requirements
- Confined Space Entry Program
REQUIRED STAFFING
3- Submit to
- City of San Ramon, 7000 Bollinger Canyon Road, San Ramon, CA 94583, ATTN: City Clerk
- Duration
- 42 months
- Scope location
- San Ramon, CA
Questions about this RFP
How do I respond to this RFP from City of San Ramon?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 22, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of San Ramon, 7000 Bollinger Canyon Road, San Ramon, CA 94583, ATTN: City Clerk. For questions, contact Matt Ramirez.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of San Ramon in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Matt Ramirez at (555) 123-4567. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Electrician, Technician, Consultant Rate. Proposers should demonstrate relevant qualifications and experience for each required role.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "General qualifications (20), Relevant experience (15), Proposed staffing (15), Pricing (20), Proposed approach (10), Responsiveness (10), References (10), Interview if requested (100)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of San Ramon?
All active and historical solicitations from City of San Ramon are tracked and searchable. As a city agency, City of San Ramon regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, General Qualifications, Experience, Staffing, Price, Proposed Approach, Signed Addenda, Business License, Insurance Requirements, Confined Space Entry Program. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of San Ramon for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: San Ramon, CA. Review the full solicitation for detailed scope requirements.
