City of San Carlos Special Event Rides and Attractions RFP 2026
City of San CarlosCity · San Carlos, CA- Due
- Aug 31, 2026
- Deadline passed
- Posted
- Jul 30, 2026
- Contract term
- 5 years
- Primary contact
- Lauren Burd
- (650) 802-4127
The 30-second brief
The City of San Carlos Parks and Recreation Department is seeking competitive proposals from qualified firms to provide carnival-style rides and inflatable attractions for community events. The scope includes the reservation, delivery, setup, staffing/supervision, and removal of 10-15 rides for the annual Hometown Days event at Burton Park and 3-5 rides for the annual Night of Holiday Lights event on Laurel Street. Desired attractions include giant slides, rock walls, obstacle courses, bungee jumps, zip lines, and holiday-themed items like ice skating rinks. The contract term is up to five years (2027-2031). Proposals must include a project implementation plan, cost analysis for five years, and an itemized price list. A non-mandatory virtual meeting is scheduled for August 4, 2026, and final submittals are due by August 31, 2026, at 4:00 PM PST.
Project Implementation Plan, Cost Proposal Pricing Page, Itemized Price List, Statement of Qualifications, References
Demonstrated understanding of Scope of Services, Responsiveness to RFP, Experience with similar events, Quality of proposal, Reference checks, Cost proposal
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Summary
The City of San Carlos Parks and Recreation Department is seeking competitive proposals from qualified firms to provide carnival-style rides and inflatable attractions for community events.
The scope includes the reservation, delivery, setup, staffing/supervision, and removal of 10-15 rides for the annual Hometown Days event at Burton Park and 3-5 rides for the annual Night of Holiday Lights event on Laurel Street. Desired attractions include giant slides, rock walls, obstacle courses, bungee jumps, zip lines, and holiday-themed items like ice skating rinks. The contract term is up to five years (2027-2031). Proposals must include a project implementation plan, cost analysis for five years, and an itemized price list. A non-mandatory virtual meeting is scheduled for August 4, 2026, and final submittals are due by August 31, 2026, at 4:00 PM PST.
EVALUATION CRITERIA
6- Demonstrated understanding of Scope of Services
- Responsiveness to RFP
- Experience with similar events
- Quality of proposal
- Reference checks
- Cost proposal
REQUIRED DELIVERABLES
5- Project Implementation Plan
- Cost Proposal Pricing Page
- Itemized Price List
- Statement of Qualifications
- References
REQUIRED ATTACHMENTS
4- Agreement for Products and Services Template
- Proposer Checklist
- Cost Proposal Pricing Sheet
- Levine Act Disclosure
REQUIRED STAFFING
Ride staff, supervision
- Submit to
- [email protected]
- Scope location
- San Carlos, CA
Questions about this RFP
How do I respond to this RFP from City of San Carlos?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 31, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Lauren Burd.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of San Carlos in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lauren Burd at (650) 802-4127. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Ride staff, supervision. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Project Implementation Plan, Cost Proposal Pricing Page, Itemized Price List, Statement of Qualifications, References. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Demonstrated understanding of Scope of Services, Responsiveness to RFP, Experience with similar events, Quality of proposal, Reference checks, Cost proposal" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of San Carlos?
All active and historical solicitations from City of San Carlos are tracked and searchable. As a city agency, City of San Carlos regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Agreement for Products and Services Template, Proposer Checklist, Cost Proposal Pricing Sheet, Levine Act Disclosure. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of San Carlos for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: San Carlos, CA. Review the full solicitation for detailed scope requirements.