City of San Carlos - Enterprise System for Asset Management, Work Order, and CIP Project Management - 2026
City of San CarlosCity · San Carlos, CA- Due
- Oct 22, 2026
- Deadline passed
- Posted
- Sep 14, 2026
- Contract term
- 5 years
- Primary contact
- Tracy Scramaglia
- (650) 802-4218
The 30-second brief
The City of San Carlos seeks proposals from qualified vendors for the implementation of a comprehensive, turnkey, unified Enterprise Asset Management (EAM), Work Order Management, and Capital Improvement Program (CIP) Project Management solution. The project includes software, configuration, data migration, interface development, testing, training, and ongoing SaaS support services. Proposals must be received via email by 3:00 p.m. PDT on October 22, 2026. A pre-proposal conference is scheduled for September 21, 2026, and final written questions are due by October 2, 2026.
Qualifications & Experience (15), Functional Requirements Proposal (20), Infrastructure Proposal (10), Maintenance & Support Proposal (15), Acceptance Testing Proposal (10), Implementation Proposal (15), Contractual Proposal (5), Price Proposal (10)
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Summary
The City of San Carlos seeks proposals from qualified vendors for the implementation of a comprehensive, turnkey, unified Enterprise Asset Management (EAM), Work Order Management, and Capital Improvement Program (CIP) Project Management solution.
The project includes software, configuration, data migration, interface development, testing, training, and ongoing SaaS support services. Proposals must be received via email by 3:00 p.m. PDT on October 22, 2026. A pre-proposal conference is scheduled for September 21, 2026, and final written questions are due by October 2, 2026.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
5- A1 - Proposal Response Forms
- A2 - Functional Requirements Response Forms
- A3 - Cost Proposal Response Forms
- A4 - Professional Services Agreement and Acknowledgement
- A5 - Signed and Completed Levine Act Disclosure
- Submit to
- [email protected]
- Scope location
- San Carlos, CA
Questions about this RFP
How do I respond to this RFP from City of San Carlos?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 22, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Tracy Scramaglia.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of San Carlos in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tracy Scramaglia at (650) 802-4218. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications & Experience (15), Functional Requirements Proposal (20), Infrastructure Proposal (10), Maintenance & Support Proposal (15), Acceptance Testing Proposal (10), Implementation Proposal (1..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of San Carlos?
All active and historical solicitations from City of San Carlos are tracked and searchable. As a city agency, City of San Carlos regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: A1 - Proposal Response Forms, A2 - Functional Requirements Response Forms, A3 - Cost Proposal Response Forms, A4 - Professional Services Agreement and Acknowledgement, A5 - Signed and Completed Levine. Review the full document from City of San Carlos for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: San Carlos, CA. Review the full solicitation for detailed scope requirements.