City of San Carlos Public Works Department Organizational and Staffing Assessment RFP 2026
City of San CarlosCity · San Carlos, CA- Due
- Oct 23, 2026
- Deadline passed
- Posted
- Sep 28, 2026
- Primary contact
- Crystal Mui
- (650) 802-4218
The 30-second brief
The City of San Carlos is seeking proposals from qualified consulting firms to conduct a comprehensive organizational and staffing assessment of its Public Works Department. The selected consultant will evaluate current organizational alignment, interdepartmental coordination, staffing allocations, and management structures, and benchmark practices against comparable California municipalities. Key functional areas include capital improvement project planning and design, permit management, transportation planning, street and facilities maintenance, solid waste and wastewater programs, and storm and flood control management. Proposals are due by 2:00 PM PDT on October 23, 2026, and must be submitted electronically via PDF by email. Questions regarding the RFP must be submitted in writing by October 14, 2026. The contract includes an implementation roadmap and final report with a completion date no later than March 31, 2027.
Project work plan and schedule, Current state organizational and staffing assessment, Workload and service demand analysis, Stakeholder interview and engagement findings, Benchmarking analysis and identification of comparable agencies, Assessment of contracted and supplemental service delivery models, Organizational and staffing options, Final findings and prioritized recommendations, Implementation roadmap identifying recommended sequencing, Timelines, Resource requirements, And potential impacts on employees and service delivery, Final report and presentation to City leadership
Ability of the Proposer to Carry Out and Manage the Proposed Project (35%), Qualifications (25%), Quality of Proposed Methodology and Understanding of City's Organizational Questions (10%), Willingness to Comply with the Proposed Agreement Terms (5%), Cost of Proposal (25%)
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Summary
The City of San Carlos is seeking proposals from qualified consulting firms to conduct a comprehensive organizational and staffing assessment of its Public Works Department.
The selected consultant will evaluate current organizational alignment, interdepartmental coordination, staffing allocations, and management structures, and benchmark practices against comparable California municipalities. Key functional areas include capital improvement project planning and design, permit management, transportation planning, street and facilities maintenance, solid waste and wastewater programs, and storm and flood control management. Proposals are due by 2:00 PM PDT on October 23, 2026, and must be submitted electronically via PDF by email. Questions regarding the RFP must be submitted in writing by October 14, 2026. The contract includes an implementation roadmap and final report with a completion date no later than March 31, 2027.
EVALUATION CRITERIA
Ability of the Proposer to Carry Out and Manage the Proposed Project (35%), Qualifications (25%), Quality of Proposed Methodology and Understanding of City's Organizational Questions (10%), Willingness to Comply with the Proposed Agreement Terms (5%), Cost of Proposal (25%)
REQUIRED DELIVERABLES
13- Project work plan and schedule
- Current state organizational and staffing assessment
- Workload and service demand analysis
- Stakeholder interview and engagement findings
- Benchmarking analysis and identification of comparable agencies
- Assessment of contracted and supplemental service delivery models
- Organizational and staffing options
- Final findings and prioritized recommendations
- Implementation roadmap identifying recommended sequencing
- Timelines
- Resource requirements
- Potential impacts on employees and service delivery
- Final report and presentation to City leadership
REQUIRED ATTACHMENTS
RFP Checklist, Vendor Qualifications, Proposed Methodology and Related Information Including Completion of the Minimum Requirements List, Proposed Cost of Project, Service Agreement and Insurance Requirement Acknowledgement, California Levine Act Statement
- Submit to
- [email protected]
- Scope location
- San Carlos, CA
Questions about this RFP
How do I respond to this RFP from City of San Carlos?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Crystal Mui.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of San Carlos in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Crystal Mui at (650) 802-4218. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Project work plan and schedule, Current state organizational and staffing assessment, Workload and service demand analysis, Stakeholder interview and engagement findings, Benchmarking analysis and identification of comparable agencies, Assessment of contracted and supplemental service delivery model. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Ability of the Proposer to Carry Out and Manage the Proposed Project (35%), Qualifications (25%), Quality of Proposed Methodology and Understanding of City's Organizational Questions (10%), Willingnes..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of San Carlos?
All active and historical solicitations from City of San Carlos are tracked and searchable. As a city agency, City of San Carlos regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: RFP Checklist, Vendor Qualifications, Proposed Methodology and Related Information Including Completion of the Minimum Requirements List, Proposed Cost of Project, Service Agreement and Insurance Requ. Review the full document from City of San Carlos for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: San Carlos, CA. Review the full solicitation for detailed scope requirements.