City of Rogers Tree Purchase, Delivery, Installation, and Watering Maintenance RFP - 2025-RFP-021
City of RogersCity · Rogers, AR- Due
- Nov 4, 2025
- Deadline passed
- Posted
- Oct 19, 2025
- Primary contact
- Colt Craig
- (479) 512-1640
The 30-second brief
The City of Rogers is requesting proposals from landscaping contractors for the purchase, delivery, installation, and one year of watering maintenance for trees across multiple locations including Lake Atalanta, Pleasant Ridge Dog Park, Downtown Plaza, Railyard Bike Park, and Miller Park. The scope involves tree planting, nursery stock compliance with American Standard for Nursery Stock, site assessment, monthly reporting, and a one-year health warranty. The submission deadline is November 4, 2025, with inquiries due by October 30, 2025. Required insurance includes commercial general liability of $2,000,000 aggregate, automobile liability, and worker's compensation.
Post Oak (Quercus stellata), American Basswood (Tilia americana), Blackgum (Nyssa sylvatica), American Sycamore (Platanus occidentalis), Flowering Dogwood (Cornus florida), Eastern Redbud (Cercis canadensis), Valley Forge Elm (Ulmus americana 'Valley Forge'), Bur Oak (Quercus macrocarpa), Ironwood (Carpinus caroliniana), Sassafras (Sassafras albidum), Eastern Hophornbeam (Ostrya virginiana), Jefferson Elm (Ulmus americana 'Jefferson'), Southern Catalpa (Catalpa bignonioides), Sugarberry (Celtis laevigata), Northern Red Oak (Quercus rubra), Black Walnut (Juglans nigra), Sweetbay Magnolia (Magnolia virginiana), Box Elder (Acer negundo), Ohio Buckeye (Aesculus glabra), Pecan (Carya illinoinensis), Scarlet Oak (Quercus coccinea), Sweetgum (Liquidambar styraciflua), Southern Red Oak (Quercus falcata), Autumn Gold Ginkgo (Ginkgo biloba 'Autumn Gold'), Deciduous Holly (Ilex decidua), Kentucky Coffeetree (Gymnocladus dioicus), Muskogee Crape Myrtle (Lagerstroemia indica x fauriei 'Muskogee'), Oklahoma Redbud (Cercis canadensis var. texensis 'Oklahoma'), Sarah's Favorite Crape Myrtle (Lagerstroemia indica 'Sarah's Favorite'), Tulip Tree (Liriodendron tulipifera), Yellowwood (Cladrastis kentukea)
Qualifications of Firm (20 points / 18.2%), Qualifications of Staff (20 points / 18.2%), Technical Approach (30 points / 27.3%), Cost Proposal (30 points / 27.3%), Possible Interview (10 points / 9.1%)
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Summary
The City of Rogers is requesting proposals from landscaping contractors for the purchase, delivery, installation, and one year of watering maintenance for trees across multiple locations including Lake Atalanta, Pleasant Ridge Dog Park, Downtown Plaza, Railyard Bike Park, and Miller Park.
The scope involves tree planting, nursery stock compliance with American Standard for Nursery Stock, site assessment, monthly reporting, and a one-year health warranty. The submission deadline is November 4, 2025, with inquiries due by October 30, 2025. Required insurance includes commercial general liability of $2,000,000 aggregate, automobile liability, and worker's compensation.
EVALUATION CRITERIA
5- Qualifications of Firm (20 points / 18.2%)
- Qualifications of Staff (20 points / 18.2%)
- Technical Approach (30 points / 27.3%)
- Cost Proposal (30 points / 27.3%)
- Possible Interview (10 points / 9.1%)
REQUIRED DELIVERABLES
31- Post Oak (Quercus stellata)
- American Basswood (Tilia americana)
- Blackgum (Nyssa sylvatica)
- American Sycamore (Platanus occidentalis)
- Flowering Dogwood (Cornus florida)
- Eastern Redbud (Cercis canadensis)
- Valley Forge Elm (Ulmus americana 'Valley Forge')
- Bur Oak (Quercus macrocarpa)
- Ironwood (Carpinus caroliniana)
- Sassafras (Sassafras albidum)
- Eastern Hophornbeam (Ostrya virginiana)
- Jefferson Elm (Ulmus americana 'Jefferson')
- Southern Catalpa (Catalpa bignonioides)
- Sugarberry (Celtis laevigata)
- Northern Red Oak (Quercus rubra)
- Black Walnut (Juglans nigra)
- Sweetbay Magnolia (Magnolia virginiana)
- Box Elder (Acer negundo)
- Ohio Buckeye (Aesculus glabra)
- Pecan (Carya illinoinensis)
- Scarlet Oak (Quercus coccinea)
- Sweetgum (Liquidambar styraciflua)
- Southern Red Oak (Quercus falcata)
- Autumn Gold Ginkgo (Ginkgo biloba 'Autumn Gold')
- Deciduous Holly (Ilex decidua)
- Kentucky Coffeetree (Gymnocladus dioicus)
- Muskogee Crape Myrtle (Lagerstroemia indica x fauriei 'Muskogee')
- Oklahoma Redbud (Cercis canadensis var. texensis 'Oklahoma')
- Sarah's Favorite Crape Myrtle (Lagerstroemia indica 'Sarah's Favorite')
- Tulip Tree (Liriodendron tulipifera)
- Yellowwood (Cladrastis kentukea)
REQUIRED ATTACHMENTS
5- References.docx
- Subcontractor Listing
- Conflicts of Interest Disclosure
- Certification and Cost Proposal Form
- Technical Response without Cost Information
- Submit to
- https://procurement.opengov.com/portal/rogersar
- Scope location
- Rogers, AR
Questions about this RFP
How do I respond to this RFP from City of Rogers?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 4, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/rogersar. For questions, contact Colt Craig.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Rogers in AR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Colt Craig at (479) 512-1640. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Post Oak (Quercus stellata), American Basswood (Tilia americana), Blackgum (Nyssa sylvatica), American Sycamore (Platanus occidentalis), Flowering Dogwood (Cornus florida), Eastern Redbud (Cercis canadensis), Valley Forge Elm (Ulmus americana 'Valley Forge'), Bur Oak (Quercus macrocarpa), Ironwood (. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications of Firm (20 points / 18.2%), Qualifications of Staff (20 points / 18.2%), Technical Approach (30 points / 27.3%), Cost Proposal (30 points / 27.3%), Possible Interview (10 points / 9.1%..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Rogers?
All active and historical solicitations from City of Rogers are tracked and searchable. As a city agency, City of Rogers regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: References.docx, Subcontractor Listing, Conflicts of Interest Disclosure, Certification and Cost Proposal Form, Technical Response without Cost Information. Review the full document from City of Rogers for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Rogers, AR. Review the full solicitation for detailed scope requirements.