City of Rogers 2026 Railyard Live Food and Beverage, Venue Management Services - 2026-RFP-003
City of RogersCity · Rogers, AR- Due
- Jan 27, 2026
- Deadline passed
- Posted
- Jan 11, 2026
- Primary contact
- Colt Craig
- (479) 512-1640
The 30-second brief
The City of Rogers seeks qualified food and beverage, along with venue management service providers to operate as concessionaires and venue management at certain Railyard Live concerts in 2026 held at 101 E Cherry St and Butterfield Stage. Vendors shall be able to serve accessible options appropriate for the event such as handheld foods, quick bites, domestic, foreign, and craft beers, mixed drinks, wine, and non-alcoholic beverages. At least 2 and at most 4 different combinations of food and beverage service providers will be selected to ensure variety and flexibility. Beverage vendors must procure alcohol permits through the ABC and provide necessary cups and wristbands. Proposals are due by January 27, 2026, with inquiries due by January 22, 2026.
Food service, Beverage service, Venue management services, Conceptual food and beverage menu
Qualifications of Firm (20%), Qualifications of Staff (20%), Technical Approach (30%), Conceptual Food / Beverage Menu (30%), Possible Interview (9.1%)
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Summary
The City of Rogers seeks qualified food and beverage, along with venue management service providers to operate as concessionaires and venue management at certain Railyard Live concerts in 2026 held at 101 E Cherry St and Butterfield Stage.
Vendors shall be able to serve accessible options appropriate for the event such as handheld foods, quick bites, domestic, foreign, and craft beers, mixed drinks, wine, and non-alcoholic beverages. At least 2 and at most 4 different combinations of food and beverage service providers will be selected to ensure variety and flexibility. Beverage vendors must procure alcohol permits through the ABC and provide necessary cups and wristbands. Proposals are due by January 27, 2026, with inquiries due by January 22, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
4- Food service
- Beverage service
- Venue management services
- Conceptual food and beverage menu
REQUIRED ATTACHMENTS
3- Resume or qualifications
- Conceptual menu
- Conflicts of interest disclosure
- Submit to
- https://procurement.opengov.com/portal/rogersar
- Scope location
- Rogers, AR
Questions about this RFP
How do I respond to this RFP from City of Rogers?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/rogersar. For questions, contact Colt Craig.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Rogers in AR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Colt Craig at (479) 512-1640. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Food service, Beverage service, Venue management services, Conceptual food and beverage menu. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications of Firm (20%), Qualifications of Staff (20%), Technical Approach (30%), Conceptual Food / Beverage Menu (30%), Possible Interview (9.1%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Rogers?
All active and historical solicitations from City of Rogers are tracked and searchable. As a city agency, City of Rogers regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Resume or qualifications, conceptual menu, conflicts of interest disclosure. Review the full document from City of Rogers for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Rogers, AR. Review the full solicitation for detailed scope requirements.