City of Portland Sewer Flow Monitoring Project RFQ 2026
City of PortlandCity · Portland, TN- Due
- Mar 17, 2026
- Deadline passed
- Posted
- Feb 18, 2026
- Primary contact
- Warren Garrett
The 30-second brief
The City of Portland, Tennessee is soliciting Statements of Qualifications (SOQs) for professional services related to its Sewer Flow Monitoring Project. The primary goal is to improve system operations and eliminate Inflow and Infiltration (I&I) and Sanitary System Overflows (SSO) within the collection system. The scope of work includes sewer system mapping and modeling, sewer system analysis, and the installation of a minimum of nine flow meters. Note that Addendum One removes 'Asset Management Plan' from the requested services. Evaluation criteria include project understanding (25%), relevant experience (25%), key personnel qualifications (20%), schedule (15%), and past performance (15%). Submissions are due by 3:00 PM Central Time on March 17, 2026, and must include one electronic copy and five hard copies.
Cover Letter, Narrative Report, Staff Qualifications, Sub-consultant Qualifications, Estimated Time of Completion, Brief Proposal, Project Experience and References, Disclosure of Claims
Project Understanding & Approach (25%), Relevant Experience with Similar Projects (25%), Qualifications of Key Personnel & Sub-consultants (20%), Schedule & Time of Completion (15%), Past Performance & References (15%)
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Summary
The City of Portland, Tennessee is soliciting Statements of Qualifications (SOQs) for professional services related to its Sewer Flow Monitoring Project.
The primary goal is to improve system operations and eliminate Inflow and Infiltration (I&I) and Sanitary System Overflows (SSO) within the collection system. The scope of work includes sewer system mapping and modeling, sewer system analysis, and the installation of a minimum of nine flow meters. Note that Addendum One removes 'Asset Management Plan' from the requested services. Evaluation criteria include project understanding (25%), relevant experience (25%), key personnel qualifications (20%), schedule (15%), and past performance (15%). Submissions are due by 3:00 PM Central Time on March 17, 2026, and must include one electronic copy and five hard copies.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
8- Cover Letter
- Narrative Report
- Staff Qualifications
- Sub-consultant Qualifications
- Estimated Time of Completion
- Brief Proposal
- Project Experience and References
- Disclosure of Claims
REQUIRED ATTACHMENTS
Signed acknowledgement of Addendum One
- Submit to
- City of Portland, Attn: Warren Garrett, 100 S. Russell Street, Portland, TN 37148
- Scope location
- Portland, TN
Questions about this RFQ
How do I respond to this RFQ from City of Portland?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Portland, Attn: Warren Garrett, 100 S. Russell Street, Portland, TN 37148. For questions, contact Warren Garrett.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Portland in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Warren Garrett. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Cover Letter, Narrative Report, Staff Qualifications, Sub-consultant Qualifications, Estimated Time of Completion, Brief Proposal, Project Experience and References, Disclosure of Claims. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Understanding & Approach (25%), Relevant Experience with Similar Projects (25%), Qualifications of Key Personnel & Sub-consultants (20%), Schedule & Time of Completion (15%), Past Performance..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Portland?
All active and historical solicitations from City of Portland are tracked and searchable. As a city agency, City of Portland regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signed acknowledgement of Addendum One. Review the full document from City of Portland for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Portland, TN. Review the full solicitation for detailed scope requirements.
