City of Portland Fireworks Show RFP 2026
City of PortlandCity · Portland, TN- Due
- Jan 22, 2026
- Deadline passed
- Posted
- Jan 6, 2026
- Contract term
- 2 years
- Primary contact
- Sam Thornton
- (615) 325-6776 ext 302
The 30-second brief
The City of Portland is seeking sealed proposals for a 2-year contract to provide a fireworks display for the annual Strawberry Festival on May 8, 2026, and May 7, 2027. Proposals must include details on the display, soundtrack capabilities, licensing, insurance, cost (not exceeding $20,000 per show), and duration (15 minutes).
Fireworks display, Soundtrack broadcast, Detailed display description, License, Insurance certificate
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Summary
The City of Portland is seeking sealed proposals for a 2-year contract to provide a fireworks display for the annual Strawberry Festival on May 8, 2026, and May 7, 2027.
Proposals must include details on the display, soundtrack capabilities, licensing, insurance, cost (not exceeding $20,000 per show), and duration (15 minutes).
REQUIRED DELIVERABLES
5- Fireworks display
- Soundtrack broadcast
- Detailed display description
- License
- Insurance certificate
REQUIRED ATTACHMENTS
License to conduct fireworks displays in the State of Tennessee, Insurance Certificate
- Submit to
- 100 S. Russell St. Portland TN 37148
- Scope location
- Portland, TN
Questions about this RFP
How do I respond to this RFP from City of Portland?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 22, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 100 S. Russell St. Portland TN 37148. For questions, contact Sam Thornton.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Portland in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sam Thornton at (615) 325-6776 ext 302. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Fireworks display, Soundtrack broadcast, Detailed display description, License, Insurance certificate. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Portland?
All active and historical solicitations from City of Portland are tracked and searchable. As a city agency, City of Portland regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: License to conduct fireworks displays in the State of Tennessee, Insurance Certificate. Review the full document from City of Portland for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Portland, TN. Review the full solicitation for detailed scope requirements.
