City of Portland Emergency Warning Siren System RFP 2026
City of PortlandCity · Portland, TN- Due
- Mar 5, 2026
- Deadline passed
- Posted
- Feb 10, 2026
- Primary contact
- Cheri Backhurst
- (615) 325-6776 ext 237
The 30-second brief
The City of Portland, Tennessee is requesting proposals for an automated turnkey emergency warning siren system. The project includes the installation and commissioning of a minimum of one audible siren, with requirements for expandability, automated monitoring, and remote activation capabilities. The scope covers site evaluation, acoustic modeling, design, permitting, construction, and integration with mass notification systems (MNS) and lightning detection solutions. Proposers must provide itemized pricing for the initial system, additional units, and recurring maintenance. Proposals are due by March 5, 2026, at 3:00 PM Central Time, and must be submitted both electronically and in hard copy (3 copies) to the City of Portland. A question deadline is set for February 20, 2026.
Project management plan, Site evaluation, Acoustic modeling, Siren equipment, Software licenses, Training manuals, As-builts, Maintenance documentation
Technical approach, coverage strategy, automation/reliability, integration capabilities, project management, total cost of ownership, experience/references
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Summary
The City of Portland, Tennessee is requesting proposals for an automated turnkey emergency warning siren system.
The project includes the installation and commissioning of a minimum of one audible siren, with requirements for expandability, automated monitoring, and remote activation capabilities. The scope covers site evaluation, acoustic modeling, design, permitting, construction, and integration with mass notification systems (MNS) and lightning detection solutions. Proposers must provide itemized pricing for the initial system, additional units, and recurring maintenance. Proposals are due by March 5, 2026, at 3:00 PM Central Time, and must be submitted both electronically and in hard copy (3 copies) to the City of Portland. A question deadline is set for February 20, 2026.
EVALUATION CRITERIA
7- Technical approach
- Coverage strategy
- Automation/reliability
- Integration capabilities
- Project management
- Total cost of ownership
- Experience/references
REQUIRED DELIVERABLES
8- Project management plan
- Site evaluation
- Acoustic modeling
- Siren equipment
- Software licenses
- Training manuals
- As-builts
- Maintenance documentation
REQUIRED ATTACHMENTS
7- Cover letter
- Executive summary
- Technical approach
- Pricing
- Implementation schedule
- References
- Licenses/certifications
- Submit to
- 100 S. Russell Street, Portland, TN 37148
- Scope location
- Portland, TN
Questions about this RFP
How do I respond to this RFP from City of Portland?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 100 S. Russell Street, Portland, TN 37148. For questions, contact Cheri Backhurst.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Portland in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cheri Backhurst at (615) 325-6776 ext 237. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Project management plan, Site evaluation, Acoustic modeling, Siren equipment, Software licenses, Training manuals, As-builts, Maintenance documentation. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical approach, coverage strategy, automation/reliability, integration capabilities, project management, total cost of ownership, experience/references" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Portland?
All active and historical solicitations from City of Portland are tracked and searchable. As a city agency, City of Portland regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover letter, executive summary, technical approach, pricing, implementation schedule, references, licenses/certifications. Review the full document from City of Portland for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Portland, TN. Review the full solicitation for detailed scope requirements.
