City of Portland RFP Fireworks Show for Strawberry Festival 2026-2027
City of PortlandCity · Portland, TN- Due
- Jan 22, 2026
- Deadline passed
- Posted
- Jan 6, 2026
- Contract term
- 2 years
- Primary contact
- Sam Thornton
- (615) 325-6776 ext 302
The 30-second brief
The City of Portland is soliciting sealed proposals for a two-year contract to provide aerial fireworks displays for the annual Strawberry Festival on May 8, 2026, and May 7, 2027. The scope includes a 15-minute display at Elvis Brown Little League Park, featuring a synchronized broadcast soundtrack. Proposals must include shell size and quantity details, a license to conduct fireworks in Tennessee, and an insurance certificate. Each show is capped at a maximum cost of $20,000. Proposals are due by 11:00 A.M. on January 22, 2026, and should be delivered to the City of Portland at 100 S. Russell St.
Soundtrack, Display description, Shell size and quantity, Aerial fireworks only, Tennessee fireworks license, Insurance certificate
City's best interest, not necessarily lowest cost
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Summary
The City of Portland is soliciting sealed proposals for a two-year contract to provide aerial fireworks displays for the annual Strawberry Festival on May 8, 2026, and May 7, 2027.
The scope includes a 15-minute display at Elvis Brown Little League Park, featuring a synchronized broadcast soundtrack. Proposals must include shell size and quantity details, a license to conduct fireworks in Tennessee, and an insurance certificate. Each show is capped at a maximum cost of $20,000. Proposals are due by 11:00 A.M. on January 22, 2026, and should be delivered to the City of Portland at 100 S. Russell St.
EVALUATION CRITERIA
City's best interest, not necessarily lowest cost
REQUIRED DELIVERABLES
6- Soundtrack
- Display description
- Shell size and quantity
- Aerial fireworks only
- Tennessee fireworks license
- Insurance certificate
- Submit to
- 100 S. Russell St. Portland TN 37148
- Scope location
- Portland, TN
Questions about this RFP
How do I respond to this RFP from City of Portland?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 22, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 100 S. Russell St. Portland TN 37148. For questions, contact Sam Thornton.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Portland in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sam Thornton at (615) 325-6776 ext 302. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Soundtrack, Display description, Shell size and quantity, Aerial fireworks only, Tennessee fireworks license, Insurance certificate. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "City's best interest, not necessarily lowest cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Portland?
All active and historical solicitations from City of Portland are tracked and searchable. As a city agency, City of Portland regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Portland for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Portland, TN. Review the full solicitation for detailed scope requirements.
