City of Philadelphia - IBM TS3500 Tape Library Service Procurement - B2728265 (2026)
City of PhiladelphiaCity · Philadelphia, PA- Due
- Oct 23, 2026
- Deadline passed
- Posted
- Oct 19, 2026
- Contract term
- 1 year
- Primary contact
- Adam Packard
- (215) 686-8157
The 30-second brief
The City of Philadelphia is seeking bids for IBM TS3500 Tape Library Service under micro purchase solicitation B2728265. The scope includes complete accessor inspection procedures, replacement of defective components, and universal gripper inspection for the IBM TS3500 (3584) tape library located at 1234 Market Street, 15th Floor, Philadelphia, PA. This repair work is required due to a hardware failure and accessor critical error preventing data migration to the IBM TS7700 virtual tape library. The submission deadline is October 23, 2026. Vendors must quote all items to be eligible for award, and compliance with the Consent and Authorization Agreement is required.
TS3500 (3584) Complete Accessor Inspection Procedures including Accessor A, B, Or Both, Grippers 1 & 2, PDC card, X Axis motor, Belt, And pinion, Y Axis motor and belt, Y Axis cable, X and Y Axis blue bumpers, Top guide rollers, Y Mast Bolts, Tape drive bezels; Replacement of any defective components; Universal Gripper inspection and replacement if applicable
Lowest responsive and responsible bidder
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Summary
The City of Philadelphia is seeking bids for IBM TS3500 Tape Library Service under micro purchase solicitation B2728265.
The scope includes complete accessor inspection procedures, replacement of defective components, and universal gripper inspection for the IBM TS3500 (3584) tape library located at 1234 Market Street, 15th Floor, Philadelphia, PA. This repair work is required due to a hardware failure and accessor critical error preventing data migration to the IBM TS7700 virtual tape library. The submission deadline is October 23, 2026. Vendors must quote all items to be eligible for award, and compliance with the Consent and Authorization Agreement is required.
EVALUATION CRITERIA
Lowest responsive and responsible bidder
REQUIRED DELIVERABLES
TS3500 (3584) Complete Accessor Inspection Procedures including Accessor A, B, Or Both, Grippers 1 & 2, PDC card, X Axis motor, Belt, And pinion, Y Axis motor and belt, Y Axis cable, X and Y Axis blue bumpers, Top guide rollers, Y Mast Bolts, Tape drive bezels; Replacement of any defective components; Universal Gripper inspection and replacement if applicable
REQUIRED ATTACHMENTS
Consent and Authorization Agreement
- Submit to
- https://www.phlcontracts.phila.gov/bso/external/bidDetail.sda?docId=B2728265&external=true&parentUrl=close
- Duration
- 12 months
- Scope location
- Philadelphia, PA
Questions about this BID
How do I respond to this Bid from City of Philadelphia?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.phlcontracts.phila.gov/bso/external/bidDetail.sda?docId=B2728265&external=true&parentUrl=close. For questions, contact Adam Packard.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Philadelphia in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Adam Packard at (215) 686-8157. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: TS3500 (3584) Complete Accessor Inspection Procedures including Accessor A, B, Or Both, Grippers 1 & 2, PDC card, X Axis motor, Belt, And pinion, Y Axis motor and belt, Y Axis cable, X and Y Axis blue bumpers, Top guide rollers, Y Mast Bolts, Tape drive bezels; Replacement of any defective component. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Philadelphia?
All active and historical solicitations from City of Philadelphia are tracked and searchable. As a city agency, City of Philadelphia regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Consent and Authorization Agreement. Review the full document from City of Philadelphia for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Philadelphia, PA. Review the full solicitation for detailed scope requirements.