City of Pembroke Pines ShareFile Software Licensing Renewal Quick Quote TS-26-QQ-12 (2026)
City of Pembroke PinesCity · Pembroke Pines, FL- Due
- Nov 18, 2026
- 11 days left
- Posted
- Nov 3, 2026
- Contract term
- 1 year
- Primary contact
- Matt Kefford
- (954) 392-2073
The 30-second brief
The City of Pembroke Pines is seeking quotes from qualified firms to provide the annual ShareFile software licensing renewal. ShareFile is the City's secure file storage and sharing platform designed to protect sensitive information, ensure compliance with regulatory requirements, and allow staff and external partners to safely exchange large files with encryption, access controls, and audit tracking. The estimated project cost is $75,000 for 250 unlimited premium user licenses for a 12-month period. Proposals are due by November 18, 2026, with questions due by November 9, 2026. No pre-bid meeting is scheduled.
Sharefile Service Unlimited Premium User (per user 12mos) 6000023, Quantity: 250
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Summary
The City of Pembroke Pines is seeking quotes from qualified firms to provide the annual ShareFile software licensing renewal.
ShareFile is the City's secure file storage and sharing platform designed to protect sensitive information, ensure compliance with regulatory requirements, and allow staff and external partners to safely exchange large files with encryption, access controls, and audit tracking. The estimated project cost is $75,000 for 250 unlimited premium user licenses for a 12-month period. Proposals are due by November 18, 2026, with questions due by November 9, 2026. No pre-bid meeting is scheduled.
REQUIRED DELIVERABLES
Sharefile Service Unlimited Premium User (per user 12mos) 6000023, Quantity: 250
REQUIRED ATTACHMENTS
Vendor Registration Form, Professional Licenses
- Submit to
- https://procurement.opengov.com/portal/pembrokepines/projects/321690
- Scope location
- Pembroke Pines, FL
Questions about this QUOTE
How do I respond to this Quote from City of Pembroke Pines?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/pembrokepines/projects/321690. For questions, contact Matt Kefford.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including City of Pembroke Pines in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Matt Kefford at (954) 392-2073. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Sharefile Service Unlimited Premium User (per user 12mos) 6000023, Quantity: 250. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Pembroke Pines?
All active and historical solicitations from City of Pembroke Pines are tracked and searchable. As a city agency, City of Pembroke Pines regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 18, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor Registration Form, Professional Licenses. Review the full document from City of Pembroke Pines for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pembroke Pines, FL. Review the full solicitation for detailed scope requirements.