City of Pearland - Custodial Services - RFP 59-26 (2026)
Pearland WaterUtility District · Pearland, TX- Due
- Jul 7, 2026
- Deadline passed
- Posted
- Jun 10, 2026
- Contract term
- 3 years
- Primary contact
- Francesca Beltran
- (281) 652-1775
The 30-second brief
The City of Pearland is seeking competitive sealed proposals from qualified vendors for an annual contract to provide comprehensive custodial services, routine scheduled cleaning, and special event cleaning for various city facilities, including City Hall, libraries, community centers, fire stations, parks, and the Recreation Center and Natatorium. The scope of work encompasses daily, weekly, monthly, quarterly, and semi-annual cleaning tasks, floor care, window washing, trash removal, and the provision of necessary equipment such as auto scrubbers, along with required janitorial and consumable supplies. The contract term is three years with two one-year renewal options. Proposals are due by July 7, 2026, at 2:00 PM CST, and must be submitted electronically via IonWave or delivered to the City Secretary's Office. A non-mandatory pre-proposal meeting and site walk-through were scheduled. Bidders must comply with E-Verify, background check requirements, maintain a $50,000 janitorial services bond or equivalent, and provide robust commercial general liability and workers' compensation insurance.
Routine scheduled cleaning services, Special event cleaning, Floor care and strip/wax/buff tasks, Window cleaning, Trash removal, Consumable supply stocking, Janitorial services for city facilities, Recreation center, Natatorium, And athletic complex/concession stands
Pricing - 30 points, Qualifications/Methodology/Approach - 30 points, Experience/References - 20 points, Schedule Timeframe - 10 points, Compliance to bid requirements - 10 points
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Summary
The City of Pearland is seeking competitive sealed proposals from qualified vendors for an annual contract to provide comprehensive custodial services, routine scheduled cleaning, and special event cleaning for various city facilities, including City Hall, libraries, community centers, fire stations, parks, and the Recreation Center and Natatorium.
The scope of work encompasses daily, weekly, monthly, quarterly, and semi-annual cleaning tasks, floor care, window washing, trash removal, and the provision of necessary equipment such as auto scrubbers, along with required janitorial and consumable supplies. The contract term is three years with two one-year renewal options. Proposals are due by July 7, 2026, at 2:00 PM CST, and must be submitted electronically via IonWave or delivered to the City Secretary's Office. A non-mandatory pre-proposal meeting and site walk-through were scheduled. Bidders must comply with E-Verify, background check requirements, maintain a $50,000 janitorial services bond or equivalent, and provide robust commercial general liability and workers' compensation insurance.
EVALUATION CRITERIA
5- Pricing - 30 points
- Qualifications/Methodology/Approach - 30 points
- Experience/References - 20 points
- Schedule Timeframe - 10 points
- Compliance to bid requirements - 10 points
REQUIRED DELIVERABLES
10- Routine scheduled cleaning services
- Special event cleaning
- Floor care and strip/wax/buff tasks
- Window cleaning
- Trash removal
- Consumable supply stocking
- Janitorial services for city facilities
- Recreation center
- Natatorium
- Athletic complex/concession stands
REQUIRED ATTACHMENTS
15- Proposal Submission Signature page
- Conflict of Interest Questionnaire
- Consideration of Location of Offeror's Principal Place of Business
- Vendor Contact Information
- Offeror Response to Requirements (Exhibit D)
- Signed addenda
- Janitorial Service Bond
- Certificate of Insurance
- Contractor Questionnaire
- Non-Collusion Statement
- Vendor References
- House Bill 89 Verification Form
- Senate Bill 19 Verification Form
- Senate Bill 13 Verification Form
- Senate Bill 2116 Verification Form
- Submit to
- https://pearland.ionwave.net
- Duration
- 60 months
- Scope location
- Pearland, TX
- Reported agency
- City of Pearland
Questions about this RFP
How do I respond to this RFP from Pearland Water?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 7, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://pearland.ionwave.net. For questions, contact Francesca Beltran.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Pearland Water in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Francesca Beltran at (281) 652-1775. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Routine scheduled cleaning services, Special event cleaning, Floor care and strip/wax/buff tasks, Window cleaning, Trash removal, Consumable supply stocking, Janitorial services for city facilities, Recreation center, Natatorium, And athletic complex/concession stands. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Pricing - 30 points, Qualifications/Methodology/Approach - 30 points, Experience/References - 20 points, Schedule Timeframe - 10 points, Compliance to bid requirements - 10 points" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Pearland Water?
All active and historical solicitations from Pearland Water are tracked and searchable. As a utility district agency, Pearland Water regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Submission Signature page, Conflict of Interest Questionnaire, Consideration of Location of Offeror's Principal Place of Business, Vendor Contact Information, Offeror Response to Requirements. Review the full document from Pearland Water for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pearland, TX. Review the full solicitation for detailed scope requirements.