City of Pasadena Travel Management and Conference Registration Solutions RFI 2026-RFI-0209
City of Pasadena - Water & Power, Pasadena, CA·Utility District
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- Reported Agency
- City of Pasadena
- Primary Contact
- Erika Alvarez · (626) 744-7477
- Scope Location
- Pasadena, CA
- Submission Address
- [email protected], Pasadena, CA, 91101
SUMMARY
The City of Pasadena, Department of Finance, is issuing this Request for Information (RFI) 2026-RFI-0209 to identify firms providing online travel coordination and conference registration platforms. The City is exploring solutions to streamline travel booking for air, hotel, and ground transportation; facilitate conference registrations; and provide centralized administrative oversight with departmental flexibility. Functional requirements include compliance with city travel policy, securing lodging rates, and facilitating payments to vendors. This RFI is for planning purposes only. Responses are due by June 23, 2026, via email to [email protected]. A notice of interest deadline is set for June 9, 2026.
REQUIRED ATTACHMENTS
MASTER_LABOR_AND_MATERIA, REQUIRED_FORMS, RELEVANT_EXPERIENCE_FORM, MATERIAL_AND_LABOR_BOND, FAITHFUL_PERFORMANCE_BON, Subcontractor_Listing.pd, Disclosure_of_Lobbying, DoIT_Technical_Questionn, Federal_Required_Certifi, Unique_Entity_ID, Emergency_FEMA_TC.pdf
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFI from City of Pasadena - Water & Power?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 23, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected], Pasadena, CA, 91101. For questions, contact Erika Alvarez.
Where can I find more RFPs from City of Pasadena - Water & Power?
All active and historical solicitations from City of Pasadena - Water & Power are tracked and searchable. As a utility district agency, City of Pasadena - Water & Power regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFI?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: MASTER_LABOR_AND_MATERIA, REQUIRED_FORMS, RELEVANT_EXPERIENCE_FORM, MATERIAL_AND_LABOR_BOND, FAITHFUL_PERFORMANCE_BON, Subcontractor_Listing.pd, Disclosure_of_Lobbying, DoIT_Technical_Questionn, Feder. Review the full document from City of Pasadena - Water & Power for the complete list.
Can small businesses or minority-owned firms bid on this RFI?
Most government agencies, including City of Pasadena - Water & Power in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFI submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Erika Alvarez at (626) 744-7477. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pasadena, CA. Review the full solicitation for detailed scope requirements.
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