City of Pasadena Onsite Trash Truck Services and Repairs - 2026-Informal-0543
city of Pasadena Housing DepartmentLocal Housing Authority · Pasadena, CA- Due
- Oct 13, 2026
- Deadline passed
- Posted
- Sep 29, 2026
- Contract term
- 1 year
- Primary contact
- Elena Olimpio
- (626) 744-4020
The 30-second brief
The City of Pasadena Public Works Department, Building Systems and Fleet Management Division (BSFMD) is soliciting quotes from qualified vendors to provide onsite diagnostic, maintenance, warranty, troubleshooting, and repair services for refuse collection vehicles and trash trucks owned and operated by the City. Services shall include labor, diagnostics, repairs, replacement of defective components, and related services necessary to maintain the City's refuse fleet in safe and reliable operating condition. The work covers general mechanical service and repair for engine, cooling, air intake, exhaust, fuel, transmission, drivetrain, steering, suspension, brake, electrical, and hydraulic systems, along with refuse body and collection equipment. The submission deadline is October 13, 2026, and the question deadline is October 6, 2026. Bids will be evaluated based on the lowest grand total price.
Onsite Diagnostic/Inspection Labor; Onsite Service and Repair Labor; Contractor Facility Service and Repair Labor; After-Hours/Emergency Service Labor; Mobile/Service Call Charge
Lowest Grand Total Price
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Summary
The City of Pasadena Public Works Department, Building Systems and Fleet Management Division (BSFMD) is soliciting quotes from qualified vendors to provide onsite diagnostic, maintenance, warranty, troubleshooting, and repair services for refuse collection vehicles and trash trucks owned and operated by the City.
Services shall include labor, diagnostics, repairs, replacement of defective components, and related services necessary to maintain the City's refuse fleet in safe and reliable operating condition. The work covers general mechanical service and repair for engine, cooling, air intake, exhaust, fuel, transmission, drivetrain, steering, suspension, brake, electrical, and hydraulic systems, along with refuse body and collection equipment. The submission deadline is October 13, 2026, and the question deadline is October 6, 2026. Bids will be evaluated based on the lowest grand total price.
EVALUATION CRITERIA
Lowest Grand Total Price
REQUIRED DELIVERABLES
5- Onsite Diagnostic/Inspection Labor
- Onsite Service and Repair Labor
- Contractor Facility Service and Repair Labor
- After-Hours/Emergency Service Labor
- Mobile/Service Call Charge
REQUIRED ATTACHMENTS
5- Vendor Questionnaire (Form AA-1)
- Relevant Experience Form
- Disclosure of Contracts with the U.S. Department of Homeland Security (DHS)
- Licenses and Certifications
- Pasadena Business License
- Submit to
- https://procurement.opengov.com/portal/pasadena/projects/305890
- Duration
- 9 months
- Scope location
- Pasadena, CA
- Reported agency
- City of Pasadena
Questions about this QUOTE
How do I respond to this Quote from city of Pasadena Housing Department?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/pasadena/projects/305890. For questions, contact Elena Olimpio.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including city of Pasadena Housing Department in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Elena Olimpio at (626) 744-4020. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Onsite Diagnostic/Inspection Labor; Onsite Service and Repair Labor; Contractor Facility Service and Repair Labor; After-Hours/Emergency Service Labor; Mobile/Service Call Charge. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest Grand Total Price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from city of Pasadena Housing Department?
All active and historical solicitations from city of Pasadena Housing Department are tracked and searchable. As a local housing authority agency, city of Pasadena Housing Department regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor Questionnaire (Form AA-1); Relevant Experience Form; Disclosure of Contracts with the U.S. Department of Homeland Security (DHS); Licenses and Certifications; Pasadena Business License. Review the full document from city of Pasadena Housing Department for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pasadena, CA. Review the full solicitation for detailed scope requirements.